HR Systems and Personnel Administration Expert

Your future company

Our client is a world leader in the design and production of energy-efficient optical switches for fiber optic networks.

Requirements

• University degree in Administration, HR, or related field
• At least 5 years of experience as a Personnel Administration Specialist or similar role within a manufacturing environment
• Proven experience in managing and maintaining personnel documentation in accordance with legal and organizational standards
• Strong hands-on experience with Polish labour law regulations
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other relevant systems
• Excellent data accuracy and analytical skills, with a strong focus on detail in all tasks
• Experience in payroll processes and understanding of compensation frameworks
• Hands-on experience with HRIS systems (familiarity with SuccessFactors and Symfonia is an asset)
• Excellent English communication skills
• Report writing experience and ability to present HR data clearly and transparently
• System experience across enterprise platforms, with the ability to navigate and optimize digital workflows
• High quality customer service approach and strong interpersonal skills, demonstrating care and passion for supporting others
• Flexible and able to adapt quickly to new challenges
• Able to work effectively under pressure

Responsibilities

• Administer and manage employee documentation and personnel files in compliance with legal standards
• Administer employment contracts, renewals, and terminations with care and attention to detail
• Coordinate onboarding and offboarding processes, ensuring system updates and clear internal communication
• Monitor validity of medical examinations and prepare referrals, showing care for employee well-being
• Support internal HR knowledge sessions (labor law, time tracking, HR systems).
• Prepare and verify payroll input data (salary changes, absences, bonuses, overtime, etc.) with a focus on excellent data accuracy and accountability
• Collect, process, and prepare working time data for payroll
• Liaise with payroll providers, ensuring transparent and timely communication
• Manage employee benefits (enrolment, changes, opt-outs)
• Ensure accurate reporting of absenteeism, overtime, holidays, and turnover.
• Update HR systems and maintain trackers for new starters, leavers, and contract changes
• Produce monthly reports (Headcount, FTE, absenteeism, payroll summaries) with a commitment to data accuracy and transparency
• Ensure data accuracy across HR platforms and documentation
• Ensure compliance with legal requirements and internal standards, demonstrating accountability and transparency
• Maintain proper documentation for all HR legal forms
• Manage Social Fund (ZFŚS): calculations, records, and benefit processing

The offer

• Competitive salary
• Annual bonus
• Medical care
• Life insurance
• Multisport
• Varied and interesting work tasks in an inspiring, international environment
• Parking space for employees
• Extra day off ("Company day")