Admin Assistant

Location: Warsaw, Poland (on-site, full-time) 

At Godel, we bring talented people together across countries and time zones. As our operations grow, we’re looking for a proactive and well-organized Admin Assistant to join our Warsaw office and help coordinate business trips, team reunions, and visits between our offices and clients. 

If you enjoy working in a dynamic environment, are detail-oriented, and love helping people, this role is a great opportunity to grow within an international company. 

Responsibilities 

Travel Coordination 

• Organize and coordinate travel arrangements for employees, clients, and guests (flights, accommodation, transfers, visas, etc.). 

• Provide full visa support and prepare necessary travel documentation. 

• Manage business trips to and within the UK, Poland, and other Godel locations. 

• Support planning for team reunions, client visits, and internal meetings. 

• Maintain travel records and provide reporting when needed. 

• Be available 24/7 when occasionally required to assist and quickly respond to travel-related emergencies or unforeseen circumstances (e.g., flight delays, cancellations). 

Administrative Support 

• Provide administrative support for the team and management. 

• Assist with daily administrative tasks, scheduling, meeting coordination, and document preparation. 

Office Process Support 

• Provide general assistance with office-related tasks and daily operations. 

• Step in to perform basic office management duties when required (supplies, deliveries, workplace setup, vendor coordination).   

Requirements 

• Russian – C1, English – B2, Polish – B1 

• Excellent communication and organizational skills 

• Confident computer user (MS Office, Google Workspace, travel booking tools) 

• Attention to detail, responsibility, and ability to multitask 

• Ability to work effectively in a fast-paced, changing environment 

• Previous experience in hospitality or travel coordination is a plus 

• Willingness to learn and grow — prior experience is not required, training will be provided 

• Availability to work full-time, on-site in our Warsaw office 

We offer 

• Opportunity to learn and develop in an international environment 

• Supportive and friendly team 

• Modern office in Warsaw 

• Involvement in various types of travel arrangements — from business visits to company events 

• A role with real impact on people’s experience and operations at Godel