Executive Business Assistant to CEO

About the role:

We're looking for an assisting Business Partner for our CEO - someone who will provide support in key areas: business development, sales, marketing communication, and operational management. This isn't a typical assistant role - it's an opportunity to directly impact the growth of a tech company.

What you'll do:

Sales Support

• Lead qualification and categorization in Salesforce

• Operational communication with international clients

• Preparing sales opportunity and client briefings

• Drafting sales proposals and commercial documents

• Conducting initial calls with global clients

• Meeting summaries and material preparation for presales

Executive Support

• CEO calendar management with productivity optimization

• Research and preparation of materials for meetings

• Cross-department communication coordination

• Business presentations and reports preparation

Marketing & Content

• Creating marketing materials (case studies, one-pagers)

• Content for external communication (LinkedIn, newsletter, blog)

• Internal communication materials (all-hands, updates)

• Social media support and brand consistency

We're looking for:

Must-have:

• 2 years of experience in inbound sales, lead qualification, or executive support

• Excellent Polish & English - direct communication with US/UK clients

• Salesforce or similar CRM (advanced user)

• AI productivity tools (GPT, Claude) - advanced hands-on experience

• Familiarity with popular communication & productivity applications

• Content creation - copywriting, basic design (Canva)

• Tech tools / IT applications savvyness

Personality fit:

• Yes, I can do that, and here's how..." or "Yes, and I could also..." mindset - openness to diverse tasks

• You’re excited and confident when it comes to sales and client conversations – You enjoy building relationships, asking the right questions, and talking to clients from all over the world
• Embracing variety in tasks

• Finding solutions instead of obstacles

• Building on ideas rather than shutting them down

• Adapting quickly to changing priorities

• Flexibility - occasional contact outside standard hours

• Fast learner - quickly understand clients,  organization and strategy

• Social fluency - easily build rapport and relationships

• Business acumen - see the bigger picture, connect the dots

• Discretion and emotional maturity

• Self-directedness (autonomous + goal-oriented + takes initiative)

• Strong goal orientation

Nice-to-have:

• Previous employment in an IT company (SaaS, software house, or HR agency

• Familiarity with sales outreach and marketing tools (eg. lemlist, mixmax, apollo, etc.)

• Experience of working/communicating with US/UK clients

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We offer:

• Market salary range (depending on experience)

• Private health insurance + MultiSport

• Direct impact on tech company’s success

• Learning from CEO

• International environment - clients from USA, UK, Europe

• Cutting-edge tools - latest AI, process automation

• Growth path - potential development toward sales/business development/operational management

• Hybrid work - remote with occasional office visits (Warsaw Office)