People Operations Specialist

About Appsilon

Appsilon is an ambitious and fast-growing software house and consultancy specializing in action support systems and machine learning with Fortune 500 clients across the globe. We are a unique company inspired by a mission to improve our society and environment.

We are a global leader in R and Shiny, which are used by companies of all sizes to build data applications. When companies run into difficult problems or want to initiate large-scale enterprise projects, they come to Appsilon.

Your main responsibilities:

Administration

• The team knows and understands how Appsilon's document workflow works and knows where they can get support.
• Document workflow processes are efficient and smooth.
• Documents are processed and signed without delays.
• Processes are taken care of even if you’re absent.
• Our People Directory is always up-to-date and is a reliable source of employee information.
• Appsilon's document processes scale with the company's growth.
• Newcomers feel supported in the process of choosing a form of contract, signing a contract, processing contracts through Autenti, etc.
• HR processes are updated and changed according to the new regulations and labor law suggested by our lawyers (e.g., new remote work rules)

Travel

• The team knows the process of organizing travel and knows how to use it.
• Logistics is never a blocker for travel/event organizers.
• Travel/conference participation is the best experience for the team.
• Processes are taken care of even when POS is absent.

Benefits

• The team is satisfied with the benefits offered and takes advantage of them.
• We make decisions based on data.
• We know the opinions on the benefits offered.
• The team understands what benefits we have, how to use them, and the deadlines that apply.

Migration/visa process

• Team members feel supported in migration processes.
• All documents required for visa and migration processes are prepared and high-quality.

Requirements:

• You have your first experience in a similar role.
• Basic knowledge of Polish Labour Law and willingness to follow the updates constantly.
• Very high level of communication - even when things don't go your way, you communicate openly and as soon as you notice a problem.
• Excellence - you are pedantic and precise. The documents that you prepared are perfect. You keep Google Drive folders well structured. You keep our employees' database precise and up to date. You ensure others also take care of high-quality documents.
• Ownership - you’re the owner of your areas and the results of your actions.
• Trust - you get your job done, you share problems honestly, we can trust your results, and we don’t need double-checks.
• Innovation - you are not afraid to experiment and learn from initiatives.
• Kindness - you're a team player. You always keep the common goal in mind.
• Experience in remote work - well-organized person
• English minimum B2
• Fluent Polish

What's in it for you:

• Enjoy a monthly salary of 5800 - 7000 gross on an employment contract (Umowa o Pracę) or 7000 - 8500 PLN net on a B2B contract. This amount is subject to all applicable taxes, social security contributions, and other mandatory deductions according to the laws of your country of residence.
• Benefit from 26 days of paid holidays, plus the equivalent of public holidays in Poland.
• Receive 33 paid sick days per year at 80% of your salary.
• You'll have a 5% addition to your salary allocated to a Professional Development Budget for activities that help you grow.
• Embrace remote work with flexible hours tailored to your time zone and family life.
• Enjoy four paid days per year for training, conferences, events, or workshops.
• Access private health care insurance (in Poland) or a cash equivalent if you're not in Poland.
• You can receive a FitProfit or FitSport membership card (in Poland) or a cash equivalent if you're not in Poland.
• Your family will be covered with life insurance.
• Benefit from AskHenry, your assistant.
• Equipment: Mac or Lenovo Thinkpad.
• Flexible working hours & home office.
• Career path and personal growth support.

Whay Appsilon is a place for you?

• Our company is growing - you’ll have a great opportunity to create and test processes that will scale.
• You will be supported by a Head of People and other team members.
• You will have a real impact on the work of the People team and the whole company. We are open to your ideas.
• We offer extensive human-first, people-focused benefits to prioritize your personal and financial well-being.
• We don’t have a written career ladder for you. You’ll create your own path, and we’ll support you in achieving your goals.
• WE have an open, kind, and understanding internal culture.
• Each member of the People team will be a backup for you in some area, so you don't have to worry about being alone.
• Lots of opportunities to grow and experiment with initiatives outside of your job description. It's up to you if you want to try something new.
• We’re no longer in startup mode- many processes are set and working. The goal is to improve them, rewrite them if needed, and make them scale.

Within 3 Months, You’ll…

• You will be fully responsible for the processes of signing contracts with company joiners and contractors.
• You will be responsible for the workflow process related to employees.
• You will be responsible for taking care of our employee knowledge base (People Directory).

Within 6 Months, You’ll…

• You will streamline the company's benefit selection process.

What to Expect from This Recruitment Process:

• Interview with the recruiter
• Task
• Interview with the Head of People
• Culture-Fit Interview