Project Coordinator

Key Responsibilities:

1. Documentation and Presentation Development

· Create and maintain high-quality PowerPoint presentations for PMO and executive steering committee meetings.

· Develop and update project documentation, ensuring all records are accurate and up to date.

· Compile and visualize project progress reports in an executive-friendly format.

2. Project Coordination & Execution

· Follow up on project milestones and tasks to ensure on-time, in-full (OTIF) delivery from all project managers.

· Manage and update project risk logs, identifying potential risks and mitigation strategies.

· Support financial reporting by tracking project budgets, expenditures, and variances.

· Provide administrative support, including scheduling, meeting coordination, and stakeholder communication.

3. Project Management Tools & Training

· Act as a key user and trainer for the project management tool ASANA, ensuring all team members utilize it effectively.

· Coach and train project managers and team members on best practices in project management and task tracking.

4. Meeting and Workshop Coordination

· Schedule and facilitate project meetings, ensuring agendas, materials, and follow-up actions are well managed.

· Organize workshops and collaborative sessions to drive project alignment and progress.

Required Qualifications & Skills:

· Proven experience in project coordination, administration, or a similar role.

· Expert-level skills in Microsoft PowerPoint to create executive-level presentations.

· Strong organizational and multitasking abilities with a detail-oriented mindset.

· Experience in tracking project tasks, milestones, and risks in a structured manner.

· Knowledge of financial reporting principles related to project tracking.

· Ability to proactively follow up with project managers and stakeholders to ensure timely execution.

· Experience using ASANA or other project management tools, with the ability to train and coach others.

· Excellent verbal and written communication skills.

· Strong problem-solving skills and a proactive approach to challenges.

Preferred Qualifications:

· Background in HVAC, manufacturing, logistics, or industrial projects is a plus.

· Experience working in a startup or fast-paced industrial environment.

· Familiarity with Lean, Agile, or similar project management methodologies