Project Coordinator

Key Responsibilities:

• Documentation and Presentation Development
• Create and maintain high-quality PowerPoint presentations for PMO and executive steering committee meetings.
• Develop and update project documentation, ensuring all records are accurate and up to date.
• Compile and visualize project progress reports in an executive-friendly format.

• Project Coordination & Execution
• Follow up on project milestones and tasks to ensure on-time, in-full (OTIF) delivery from all project managers.
• Manage and update project risk logs, identifying potential risks and mitigation strategies.
• Support financial reporting by tracking project budgets, expenditures, and variances.
• Provide administrative support, including scheduling, meeting coordination, and stakeholder communication.

• Project Management Tools & Training
• Act as a key user and trainer for the project management tool ASANA, ensuring all team members utilize it effectively.
• Coach and train project managers and team members on best practices in project management and task tracking.

• Meeting and Workshop Coordination
• Schedule and facilitate project meetings, ensuring agendas, materials, and follow-up actions are well managed.
• Organize workshops and collaborative sessions to drive project alignment and progress.

Required Qualifications & Skills:

• Proven experience in project coordination, administration, or a similar role.
• Expert-level skills in Microsoft PowerPoint to create executive-level presentations.
• Strong organizational and multitasking abilities with a detail-oriented mindset.
• Experience in tracking project tasks, milestones, and risks in a structured manner.
• Knowledge of financial reporting principles related to project tracking.
• Ability to proactively follow up with project managers and stakeholders to ensure timely execution.
• Experience using ASANA or other project management tools, with the ability to train and coach others.
• Excellent verbal and written communication skills.
• Strong problem-solving skills and a proactive approach to challenges.

Preferred Qualifications:

• Background in HVAC, manufacturing, logistics, or industrial projects is a plus.
• Experience working in a startup or fast-paced industrial environment.
• Familiarity with Lean, Agile, or similar project management methodologies