Private & Office Assistant

Daftcode is a dynamic technology group that has been creating, developing, and investing in startups for years in industries such as Deep Tech, Cyber Security, Blockchain, FinTech, and InsurTech. Through our venture-building model, we have successfully launched multiple tech companies

We are currently looking for a proactive and highly organized Private & Office Assistant to support our Management Board. In this role, you will handle a variety of high-priority and ad hoc tasks, manage complex calendars and travel arrangements, and provide both business and personal assistance. This is a dynamic, hands-on position requiring flexibility, problem-solving skills, and the ability to operate in a fast-paced environment.

Your responsibilities:

• Providing comprehensive administrative and organizational support to the Management Board, including a wide range of ad hoc and high-priority tasks.

• Delivering high-level concierge assistance by managing both business-related and personal matters with discretion and efficiency.

• Managing the Board’s calendar, including scheduling internal and external meetings, and organizing off-site sessions and events involving the Management Board.

• Coordinating domestic and international business travel: arranging flights, trains, accommodation, local transportation, and overseeing visas, insurance, and other formalities.

• Proactively handling last-minute travel changes and ensuring timely alternative arrangements.

• Managing communication and documentation workflows, including correspondence, contracts, invoices, and internal reports.

• Liaising with external service providers and vendors to support the daily operations of the Management Board.

• Maintaining a well-organized office environment tailored to the operational and personal preferences of the Board.

What we’re looking for:

• Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.

• Proactive and self-driven – we are looking for someone who takes initiative and operates independently without needing constant guidance.

• Flexibility and readiness to handle ad hoc tasks – ability to respond quickly and effectively to the dynamic needs of the Management Board.

• Previous experience in a similar role (Executive Assistant / Personal Assistant); experience working directly with executive-level leadership.

• Strong interpersonal and communication skills, both with internal teams and external service providers or partners.

• Proficiency in English – fluent written and spoken communication is required.

• Confident user of MS Office / Google Workspace and organizational tools (calendars, task managers, booking platforms, etc.).

• “Can-do” attitude with a solutions-oriented mindset and willingness to go the extra mile.

• Driving license (category B) is a plus.

Our Benefits:

Our employees' health and personal growth is what we care about.

Also, we do not forget about the little things that make our office life fun.

🧘‍♀️ Health & Wellbeing

We care about our employees’ health. We offer private medical care, in-office diagnostic tests, and a Multisport card. We believe in mixing business with pleasure, and so there are also sports activities available to our employees!

🌱 Growth support

As your startup grows, there’ll be ample promotion opportunities. There is a budget allocated to our employees’ development and training, and employees have unlimited access to educational platforms and foreign language classes.

🤝 Work

You will have 26 days off, regardless of how long you’ve been with us, and additional special days off. Sick days are paid in full. We have a flexible schedule, and we operate from a comfortable office in Warsaw Spire.

🎉 Community

We believe in a culture of appreciation. Involvement in company life is awarded with points in the company’s cafeteria plan. We organize office theme parties, contests, and integration events and provide funds for group outings.