Administration & Payroll Specialist

As a recruitment company, DCG understands that every business is powered by experienced professionals. Our management style and partnership approach enable us to meet your needs and provide continuous support. Due to our ongoing growth and the large number of recruitment projects we undertake for our partners, we are currently looking for:

Administration & Payroll Specialist

Responsibilities:

• Updating and managing employee data across internal systems (e.g., Enova, Maconomy) and coordinating payroll data with the external payroll provider

• Coordinating the employee onboarding process and preparing employment documentation

• Managing employee contracts, personnel files, and HR documentation throughout the entire employee lifecycle, including supporting the digitalization and organization of employee files

• Administering employee benefits, including lunch cards, and preparing related reports for Finance

• Supporting payroll processes and providing accurate employee data to the external payroll office

• Registering employees with social insurance (ZUS) and coordinating required documentation

• Managing vacation limits, absences, and related HR documentation

• Coordinating occupational health and safety matters, including medical examinations and required trainings

• Preparing employment certificates and other official employment-related documents

• Supporting administrative processes related to the employment of foreign employees

• Monitoring updates in labor law and supporting internal policy and procedure changes

• Acting as the first point of contact for employees regarding HR administration matters

• Collaborating with the Employee Council and other internal departments to support a positive employee experience

Requirements:

• Minimum 3 years of experience in a similar role (HR Administration, Payroll Specialist or HR & Payroll Operations)

• Practical knowledge of Polish labor law and HR documentation processes

• Experience supporting payroll processes and cooperation with external payroll providers

• Familiarity with HR or payroll systems (experience with Enova365 is a strong advantage)

• Experience managing employee documentation across the full employee lifecycle (onboarding, employment changes, offboarding)

• Experience with ZUS registrations, employee benefits administration, and HR reporting

• Strong organizational skills and ability to coordinate multiple administrative processes with high accuracy

• Experience working closely with Finance teams and external service providers

• Good communication skills and a proactive, service-oriented approach

• Fluency in Polish and English

Offer:

• Private medical care

• Co-financing for the sports card

• Constant support of dedicated consultant

• Employee referral program