Office Assistant

Join the team behind a leading e-commerce event in Europe!

We organize the E-commerce Berlin Expo – one of Germany's most recognized e-commerce events. Behind the scenes, we’re a small, dedicated team working year-round to build something meaningful for the e-commerce community.

We’re looking for an Office Assistant to support our day-to-day operations - from paperwork and HR coordination to logistics and team care.

About us:

Location: Poznań

Team size: 15-20

Industry: Event organizing (trade fairs and conferences)

Responsibilities:

✔ Finance & admin:

• Organizing and forwarding accounting documents
• Making sure payments are on time
• Preparing internal monthly budget summaries
• Contact with legal, HR partners and public institutions (e.g. ZUS, Tax Office)

✔ Employee support:

• Managing documentation and contracts
• Coordinating benefits (Benefit System, lunch orders)
• Tracking remote work and vacations
• Preparing workstations and office access
• Organizing integration events

✔ Office & logistics:

• Ordering supplies and snacks
• Managing couriers and deliveries
• Keeping the office tidy (in cooperation with cleaning service)
• Ensuring printer, coffee machine and other equipment work smoothly
• Contact with building management (meters, payments)
• Ordering event materials, comparing offers, coordinating pickups

Requirements:

🟢 Very good organizational skills

🟢 Attention to detail

🟢 Cost-conscious mindset (you know how to find a good deal)

🟢 Independence and result-oriented approach

🟢 Very good Polish (spoken and written)

🟢 Communicative English (min. B1–B2)

🟢 Experience in admin/office work

🟢 Basic knowledge of accounting, HR, or legal processes will be a plus

Working conditions:

Part-time: 20 h/week

Flexible hours, task-based work

Poznań office (hybrid after onboarding, min. 2x/week)

Perks and Benefits

You will join an international young and ambitious team of 15 people. We are a cohesive team working towards the same goal - growing the best e-commerce event in DACH region!

✅ Possibility of partial remote work after the onboarding process 

✅ Flexible working hours

✅ MacBook Air for private use

✅ Free fresh lunch on in-office days

✅ MultiSport card

Interested?

Send your CV to office@ecommercecapitals.com

Include this clause:

"Wyrażam zgodę na przetwarzanie moich danych osobowych dla potrzeb niezbędnych do realizacji procesu rekrutacji zgodnie z Rozporządzeniem Parlamentu Europejskiego i Rady (UE) 2016/679 z dnia 27 kwietnia 2016 r. w sprawie ochrony osób fizycznych w związku z przetwarzaniem danych osobowych i w sprawie swobodnego przepływu takich danych oraz uchylenia dyrektywy 95/46/WE (RODO).”