Executive Assistant to CFO & CEO

Executive Assistant at Embargo, London/Poznan

Company Overview:

Embargo is a fast-growing hospitality technology platform that empowers restaurants, bakeries, and cafés to drive customer loyalty and revenue through digital data, ordering, CRM tools, and integrated payment solutions. The platform already supports over 3,000 venues and is entering its next phase of scale with the launch of EmbargoPay and international expansion.

Role Summary:

Embargo is seeking a highly capable and driven Executive Assistant to work directly with the CEO and CFO during a critical phase of growth.

This role is based in Poznań, Poland, with occasional travel required to London, Warsaw, and Madrid. The Executive Assistant will play a key role in ensuring operational efficiency at the highest level of the company, supporting both day-to-day execution and high-impact strategic initiatives.

Core Responsibilities:

Executive Support & Coordination

• Manage the CEO’s calendar, scheduling, and priorities with precision

• Coordinate meetings, communications, and follow-ups across internal and external stakeholders

• Act as a key point of contact between leadership, employees, customers, and partners
  
  

Operational & Administrative Execution

• Handle travel planning and logistics such as flights, accommodation, and itineraries

• Support invoice management and financial administration processes

• Manage email correspondence and ensure timely responses and organization

Financial & Transactional Support

• Assist in the execution of financial transactions and tracking

• Support CFO-related operational tasks as needed

• Ensure accuracy and organization in financial documentation
  
  

Strategic & High-Level Support

• Support the CEO and CFO on key company initiatives and projects

• Help drive execution of business priorities in a fast-paced environment

• Take ownership of tasks and proactively identify areas for improvement

Ideal Profile:

Non-Negotiables

• Exceptional attention to detail

• Strong work ethic and reliability

• Fluent or near-perfect English, written and spoken

• Highly self-driven with strong intrinsic motivation

• Willingness to learn quickly and operate in a fast-paced, high-growth startup environment
  

Preferred Experience

• Experience in an Executive Assistant, Junior Accounting roles or Junio Finance roles or similar roles (but not necessary)

• Comfortable working closely with senior leadership

• Strong organizational and communication skills

• Ability to manage multiple priorities simultaneously

 Working Style

• Proactive, not reactive

• Highly organized and structured

• Comfortable with ambiguity and rapid change

• Takes ownership and delivers without constant supervision