Junior Administration Specialist (part-time)

Idego is a team of experienced problem solvers focused on getting things done (and doing it well) in three areas: Data, Cloud & Software development. We cherish autonomy, common sense, and zero micromanagement. We understand that everyone is a human being, in need of spare time for family, friends, and leisure. We take accountability for what we do and how we approach our customers and coworkers. So in general: we have fun combined with a lot of sanity 🙂

About the role:

We’re currently looking for a proactive and well-organized person based in the Tricity area, who can support our team with office, administrative, and light HR-related tasks. The part-time nature of the position and the set-up of 2-3 days per week in the office make this a great opportunity for students who require flexibility to balance work and studies.

Responsibilities:

• Manage document flow (sending, receiving, archiving)

• Handle day-to-day administrative communication (e.g. with the office landlord and service providers)

• Support HR operations (e.g. training logistics, on-site initiatives)

• Order, prepare, and ship equipment for employees and contractors

• Help organize business trips (with support from our partners) and manage subscriptions

• Support the organization of offline events, client meetings, and company gatherings

• Purchase office and kitchen supplies

Requirements:

• You’re available 20 hours per week, working on-site in our Gdynia office

• You enjoy organizing, coordinating, and “getting things done”

• Outstanding attention to detail and problem-solving skills

• Self-reliance and initiative in action

• B2 level knowledge of English

• Nice to have: studies in Accounting, Finance, or Administration - this background may help you settle into your tasks faster 

Our perks:

• Work environment with zero micromanagement – we cherish autonomy

• Flexible working hours

• Unique memes channel

• Private medical insurance and sports card

• We want you to join our team. We are neither the agency giving you projects from time to time, nor huge corporation where you are a “dev XYZ”. At Idego – you matter!

Recruitment steps:

• HR interview – a chat about our company, the role, and your expectations

• Home assignment

• Meeting with Head of Operations (Szymon) - more role-focused discussion with a practical touch

After these steps, both sides will know if we’re a good match!