Contract Lifecycle Management (CLM) Clause Library Administrator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Global Business Services center located in Krakow provide global support for our line of business and corporate teams in the following areas:

• Finance

• Accounting

• HR

• IT

• Procurement

• Payroll

• Project Management

GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.

Role Overview:

We are seeking a detail-oriented CLM Clause Library Administrator to manage and maintain our clause library within the Contract Lifecycle Management system. This role ensures all contract clauses are accurate, compliant, and aligned with organizational standards, enabling efficient contract creation and risk mitigation. You will collaborate with legal, procurement, compliance, and business teams to maintain consistency and integrity across all contractual documents.

Key Responsibilities:

• Configure, maintain and update clauses, clause templates and metadata within the CLM platform.

• Ensure clauses are properly categorized, version-controlled, and tagged for easy retrieval.

• Conduct periodic audits and maintain documentation of clause approval and template workflows.

• Collaborate with system administrators and global IT under the product governance model

• Collaborate with stakeholders to ensure compliance with legal, regulatory, and organizational requirements. 

• Deliver training and support for end-users on clause selection and compliance.

• Troubleshoot issues related to clause functionality and coordinate with IT or vendor support.

Key Performance Indicators (KPIs):

• Respond to clause requests within 5 business days.

• 100% of clauses reviewed and approved by Legal/Compliance before publishing.

• Complete scheduled clause audits on time and update clauses within 30 days of regulatory changes.

Here's what you'll need

QUALIFICATIONS:

• 2+ years of experience in Procurement / Supply Chain / Contract Management area.

• Familiarity with CLM platforms (e.g., Icertis, Coupa, SAP Ariba, DocuSign CLM).

• Strong attention to detail, organizational skills, and basic knowledge of contract law principles.

• Strong system orientation, with ability to understand contract lifecycle stages, clause usage, clause logic, and metadata structures.

• Excellent communication and stakeholder management skills. 

Preferred:

• Bachelor’s degree in Business, Legal Studies, Supply Chain, or related field.

• Experience in contract management, legal operations, or procurement.

• Experience with clause standardization and risk assessment.

• Certification in Contract Management (e.g., IACCM/WorldCC).

WE OFFER:

• Rewarding employment - full-time employment with a salary that matches your qualifications

• Hybrid work model - enjoy the flexibility of working from home, with just 6 office days per month

• Flexible hours - start your day anytime between 7:30 and 9:30 AM

• Comprehensive benefits, including Lux Med medical care, psychological support, life insurance, My Benefit cafeteria system, Multisport card co-financing, and a car/bike park sharing system

• Co-financed holidays - enjoy "Wczasy pod Gruszą" for a well-deserved break

• Global projects - engage in exciting international projects

• Inclusive networks - join our diverse employee networks like Women's Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp, Collectively, and more

• Continuous learning - participate in our Graduate Development Program, Learners’ Community, and self-learning platforms

• Language courses - enhance your skills with courses in English, German, and Polish

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are. Find out more about life at Jacobs. As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team recruitmentpoland@jacobs.com.