Proposal Coordinator/Koordynator Procesu Ofertowania (K/M/X)

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. 

Our Global Delivery Center (GDC) Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets: 

• Advanced Facilities 
• Water&Environment 
• Transportation 
• Energy&Power 
• Cities&Places 
• Digital

By working together in international teams and with different perspectives, we gain the experience that is our collective strength. 

In Jacobs, every day is a chance to make the world a better place - let's design your career with us! 

Key responsibilities:

• Coordinating and preparing sales activities, from initial planning to submission of the offer,
• Qualification and Proposal Support under the leadership of the Americas based team,
• Validating client needs/assumptions and providing clear direction and guidance to team,
• Coordinating, scheduling, attending and/or leading meetings, including proposal kickoff, team chartering, color team reviews, etc.,
• Coordinating, writing, editing/tailoring and performing research for non-technical proposal sections, including interviewing subject matter experts and tailoring resumes and project descriptions,
• Supporting communications and content collection with teaming partners and subcontractors,
• Organizing, directing and integrating graphic design, document publishing, and editing staff,
• Managing multiple tasks concurrently and engaging with various stakeholders/ reviewers,
• Ensuring client compliance; proactively identifying and communicating potential issues/variances,
• Ensuring our middle game differentiators and win strategies are incorporated into the end game proposal document,
• Preparing documents for hard-copy and/or electronic submittal, per client instruction,
• Checking client websites for information and addenda,  
• Prioritizing own and others’ work to meet proposal deliverable deadlines,
• Contributing suggested improvements/additions to the proposal development process;

We offer: 

• Unique company culture fostering individual career growth and work-life balance,
• Full-time employment contract with salary corresponding to qualifications,
• Hybrid or stationary working model - depending on your preferences (2 days/week work from the office, the rest from home),
• Flexible working hours (we start between 7:30 PM and 10:00 AM),
• “Short Fridays” (we work 6h on Friday),
• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system),
• Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp, Collectively and others),
• Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners’ Community, self-learning platform,
• Holiday allowance („wczasy pod gruszą”);

Here's what you'll need

• Minimum BS/BA in journalism, English, communications, management or similar,
• Minimum 2 years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables,
• Proposal experience in the engineering, architecture, constructions etc. will be additional advantage,
• Strong organizational qualities and attention to detail and quality,
• Excellent oral and written communication skills,
• Strong English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content,
• Proficient in Microsoft Office suite (mandatory),
• Adobe Creative Suite including In-Design will be additional advantage,
• Experienced in CRM software (Salesforce preferred),
• Ability to work both collaboratively and independently;

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs. 

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy. 

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team recruitmentpoland@jacobs.com