HR Immigration Specialist

We’re Kingfisher, a team made up of over 74,000 passionate people who bring Kingfisher - and all our other brands: Castorama, B&Q, Screwfix, Brico Dépôt and Koçtaş - to life. That’s right, we’re big, but we have ambitions to become even bigger and even better. We want to become the leading home improvement company and grow the largest community of home improvers in the world. And that’s where you come in.

At Kingfisher, our customers come from all walks of life, and so do we. We want to ensure that all colleagues, future colleagues, and applicants to Kingfisher are treated equally regardless of age, gender, marital or civil partnership status, colour, ethnic or national origin, culture, religious belief, philosophical belief, political opinion, disability, gender identity, gender expression or sexual orientation.

At Kingfisher, we value the perspectives that any new team members bring, and we want to hear from you. We encourage you to apply for one of our roles, even if you do not feel you meet 100% of the requirements.

In return, we offer an inclusive environment, where what you can achieve is limited only by your imagination! We encourage new ideas, actively support experimentation, and strive to build an environment where everyone can be their best self.

We also offer a competitive benefit package and plenty of opportunities to stretch and grow your career:

• Private medical healthcare at LUXMED (including dentalcare) for you and your family

• Medicover sports card (Fit&More package)

• Life insurance financed by the employer

• 30-minute lunch break included in the 8-hour working day

• Work in a highly professional and stimulating atmosphere

• Training & Buddy programme that will allow you to quickly adapt to your new role

• Wellbeing programme for employees

• Co-financing of monthly tickets for the public transport in Krakow

• Comfortable working environment in the office

• Language courses, accounting courses, access to LinkedIn Learning and the possibility of co-financing studies and certification

• Employee referral programme

Responsibilities:

• Assisting in ensuring compliance with Polish migration and visa regulations and facilitating procedures for legalizing employment of foreign employees

• Delivering the highest quality of service in personal administration and payroll operations by gathering, reviewing, and preparing data for payroll and personal administration activities

• Running required controls of payroll output, documentation and reports

• Payroll and personnel administration documents’ flow management

• Preparing documents regarding employees' life cycle

• Handling highly sensitive data with confidentiality and integrity

• Entering and updating data in HR and payroll system

• Answering employee’s questions

• Verifying employees’ work time evidence (time sheets)

• Preparing reports, data for statutory reporting, ad hoc reports etc.

• Preparing, updating and reviewing procedures, process descriptions, guides

• Ensuring all data is delivered and process is run in accordance with set deadlines

• Close cooperation with External Payroll Vendor

• Taking active part in local and global ad hoc projects

Qualifications:

• Knowledge of Polish migration and visa regulations, as well as processes related to the legalization of employment for foreign workers

• Very good knowledge of English (C1) and Polish (native)

• Min. 2 year of proven experience in the field of HR Administration/payroll or related field

• Working knowledge of labour law and regulations: income tax, social security regulations, work time, etc.

• Excellent organizational skills and attention for details

• Availability for an office-based job

• Very good knowledge of Excel

• Good verbal and written communications skills

• Excellent planning and organizational skills

• Stress resilience and ability to work under time pressure

• Work experience in Shared Services/Outsourcing company would be an asset (especially in HR Administration/Payroll area)

• Ability to work as a part of the team and using own initiative