Administrative Assistant in Human Resources

For our client – an EU institution operating in the field of external border protection and security cooperation at the European level – we are looking for candidates for the position of: Administrative Assistant in the Human Resources Department.

Location: Warsaw (city center)

Key responsibilities:

• Administrative support in recruitment processes (eligibility checks, scheduling, documentation)

• Assistance with onboarding (IT/access requests, medical appointments, communication with candidates)

• Managing shared mailboxes and external/internal communication

• Preparing basic statistics (tables, charts)

• Supporting daily admin tasks, document flow, archiving, and data entry

• Organizing online/in-person meetings and taking minutes

• Performing general office duties (copying, scanning, etc.)

Requirements:

• Very good command of MS Office tools (Word, Excel, Outlook)

• Fluent English (minimum B2)

Key competencies:

• Responsibility, independence, service orientation

• Strong attention to detail and time management

• Ability to handle confidential information and work under pressure

• Team player with strong communication skills

• Flexibility and willingness to learn

We offer:

• Temporary employment contract until 23 December 2025, with the possibility of extension

• Private healthcare, sports card

• Opportunities for growth and advancement

• Professional work environment with on-site work in central Warsaw

Only applications submitted in English will be considered.

The offer applies to temporary work

Manpower (Agencja zatrudnienia nr 412) to globalna firma o ponad 70-letnim doświadczeniu, działająca w 82 krajach. Na polskim rynku jesteśmy od 2001 roku i obecnie posiadamy prawie 35 oddziałów w całym kraju. Naszym celem jest otwieranie przed kandydatami nowych możliwości, pomoc w znalezieniu pracy odpowiadającej ich kwalifikacjom i doświadczeniu. Skontaktuj się z nami – to nic nie kosztuje, możesz za to zyskać profesjonalne doradztwo i wymarzoną pracę!