Administrative Assistant in Operational Support Division

Manpower (Agencja zatrudnienia nr 412) to globalna firma o ponad 70-letnim doświadczeniu, działająca w 82 krajach. Na polskim rynku jesteśmy od 2001 roku i obecnie posiadamy prawie 35 oddziałów w całym kraju. Naszym celem jest otwieranie przed kandydatami nowych możliwości, pomoc w znalezieniu pracy odpowiadającej ich kwalifikacjom i doświadczeniu. Skontaktuj się z nami - to nic nie kosztuje, możesz za to zyskać profesjonalne doradztwo i wymarzoną pracę!

For our client – a European Union agency focused on external border protection and security cooperation – we are looking for a candidate for the position of: Administrative Assistant in Operational Support Division.

Location: Warsaw (city center, on-site work)

Key responsibilities:

• Providing general administrative support and managing document flow

• Drafting notes, letters, reports, and follow-up documentation

• Data entry and maintenance of electronic databases

• Assisting in organizing trainings, meetings, business trips, and managing agendas

• Supporting financial and procurement processes (claims, invoices, contracts)

• Preparing statistics and reports

• Monitoring functional mailboxes and handling internal/external communication

• Performing basic office tasks (copying, scanning, archiving)

Requirements:

• Strong MS Office skills (Word, Excel, Outlook);

• Fluent English (minimum B2)

Key competencies:

• Responsibility, independence, attention to detail

• Strong communication and organizational skills

• Ability to work under pressure and handle confidential matters

• Flexibility and willingness to learn

• Team spirit

We offer:

• Temporary employment contract until 23 December 2025, with the possibility of extension

• Private healthcare, sports card

• Opportunities for growth and advancement

• Professional work environment with on-site work in central Warsaw

Only applications submitted in English will be considered.

Temporary job offer.