Intern HR & Office Assistant

Medicover Integrated Clinical Services (MICS) is a specialised business unit with the objective to help bring innovative therapies and diagnostics to the market. MICS is focusing on clinical applications and clients from pharmaceuticals, diagnostics biopharma, biotech, contract research organisations (CROs), biobanks, and other players. We have been providing bespoke services to our clients and their patients for over 20 years, making strategic use of Medicover assets, including laboratories with state-of-the-art diagnostic equipment, medical clinics and hospitals, as well as the vast expertise and enthusiasm of a workforce that has grown to more than 28,500 professionals. MICS’ services include and are organised along discrete lines of activity, including: Central Lab Services, Biospecimen Management, Patient Recruitment, Management and Data, and Precision Medicine. Tightly integrated in all Medicover geographies and beyond, MICS employs a dedicated team of highly specialized experts including clinical and diagnostics experts, contract research professionals, account managers, project managers, logistics, regulatory and commercial experts. The major markets are Germany, Ukraine, Romania and Poland.

HR Intern / Office Assistant

Intern HR & Office Assistant

Job Type: Full-Time/Part-time (Internship) (20-40h)

Reports to: Senior HR Business Partner / Office Manager

About the Role

We are looking for an enthusiastic and detail‑oriented Intern HR & Office Assistant to support our daily HR and office operations. This is an excellent opportunity for a student or recent graduate who wants to gain hands‑on experience in HR, administration, and office coordination.

You will work closely with the HR & Payroll team, Office Management, and employees across different locations. If you are proactive, well‑organized, and eager to grow your HR and administrative skills, we’d love to meet you!

Key Responsibilities

HR Support

• Maintain and update employee lists and documentation.

• Manage employee document flow between offices and the HR & Payroll team.

• Support onboarding processes: preparing documents, coordinating introductions, and scheduling trainings.

• Assist with recruitment administration, including scheduling interviews and communication with candidates.

Office & Administration Support

• Support daily office operations in the main office and communicate with other locations.

• Help coordinate incoming and outgoing mail and documents between departments.

• Prepare simple reports, forms, and employee lists.

• Assist in keeping Health & Safety documentation and employee records up to date.

Requirements

• Bachelor's degree or current student in HR, Administration, or related field.

• Good English skills (B2+).

• Strong organizational and communication abilities.

• Ability to handle confidential information.

• High attention to detail.

• Good knowledge of MS Office (Excel, Outlook, Word).

• Friendly, proactive, and able to work independently and as part of a team.