Finance Operations Assistant

Montrose Software is a software consultancy based in New Jersey (USA), with our primary development center in Kraków. We develop mobile apps, web applications and enterprise systems for a wide variety of clients. If you want to work on dynamic projects for world class clients in a fun workplace, do not hesitate to apply. 

Finance Operations Assistant 

We’re looking for a Finance Operations Assistant to join our financial department. You’ll support the team in managing daily financial operations, including spending categorization, client invoicing, and report preparation. This position does not require an accounting degree - we value organization, attention to detail, and a strong work ethic above all. 

You’ll work closely with internal teams and an external accounting firm to ensure financial data is accurate, up to date, and clearly reported. 

Location: Kraków (on-site) /Hybrid 

Your daily work will include: 

• Categorize company spending and transactions in QuickBooks Online (QBO) 

• Prepare and send client invoices based on Tempo timesheets. 

• Preparing employees salaries transfers. 

• Create and maintain financial reports such as burndown charts, cost summaries, and budget tracking.

• Support monthly and quarterly financial reviews. 

• Help maintain accurate records and support audit or review processes as needed. 

• Coordinate with team leads and project managers to ensure timesheet and invoicing accuracy.

Team & Collaboration 

• Regular meetings: Daily Standups (10 AM) 

• Communication: Chat, emails, and calls 

• Working hours: usually 9:00–17:00 CET 

Qualifications: 

• Proficiency with Google Sheets or Excel (formulas, pivot tables, charts). 

• Strong organizational skills and attention to detail. 

• Degree in a quantitative or analytical field, such as Mathematics, Physics, Finance, Microfinance, or Information Technology. 

• Basic understanding of mathematics and data accuracy. 

• Good command of English (spoken and written). 

• Motivated, dependable, and able to manage time effectively. 

• Comfortable working with digital tools (QuickBooks, Tempo, Google Workspace). 

Nice to have 

• Prior experience in an administrative or finance-related role. 

• Familiarity with SaaS business models or project-based invoicing.

• Interest in process optimization or automation (e.g., using Google Sheets scripts or formulas). 

Perks, Snacks & Everything Nice :) 

Work Environment & Flexibility 

• Top-quality equipment to support your work 

• Flexible working hours 

• Remote work option 

• Exciting and challenging projects with international teams 

Learning & Development 

• English lessons with a native speaker 

• Dedicated training budget for personal and professional growth 

Health & Well-being 

• Private medical insurance 

• Multisport card 

• Air-conditioned workspace 

• Showers available at the office 

Food & Comfort 

• Lunches from Kraków’s top restaurants delivered to the office or a refund of the budget allocated for it

• Fully stocked kitchen with drinks, fruit, and snacks 

Lifestyle & Fun 

• No dress code- dress comfortably 

• Chillout area with bean bags, therapy balls, PlayStation 4, Nintendo Switch 2 + games, stretching area, and pull-up bar 

• Regular team events 

Additional Perks 

• Indoor bicycle parking