Pre-Construction Assistant

Your responsibilities

• As part of our Warsaw-based team, collaborating with our New York City office, you will:
• Manage multiple projects simultaneously, keeping things organised and on track.
• Collaborate closely with clients and architects, representing the company with professionalism during the pre-construction phase.
• Learn by doing: Create, collect, and distribute pre-construction RFIs.
• Coordinate the permit process for new and ongoing projects.
• Prepare detailed lists of products and materials, honing your expertise in construction planning.
• Develop and manage pre-construction support documents.
• Work hands-on with Procore to onboard staff, create new projects, and organise specifications, submittals, and drawings.
• Assist Project Managers with submittal packages and ensure timely responses to submittals.
• Prepare documents that drive the success of our projects, including cleaning procedures, mock-ups, samples, and more.
• Update and organise critical project documents, like shop drawings, job site logs, and contracts.

Our requirements

We’re looking for someone who:

• Has 2 years of experience in construction (we welcome students in their 1st or 2nd year of architecture, building, or civil engineering studies).
• Understands construction materials and processes and can read construction drawings with confidence.
• Communicates effectively in English, both verbally and in writing. Good communication skills are essential.
• Is passionate about the construction industry, motivated to learn, and eager to contribute to our projects.
• Is proficient in tools like Microsoft Office, AutoCAD (GstarCAD), Adobe Acrobat, and Bluebeam Revu.
• Has experience (or a willingness to learn) Procore or other project management software.

What we offer

• Convenient Working Hours: Work Monday to Thursday from 12:00 PM to 8:00 PM, and on Friday from 10:00 AM to 6:00 PM Warsaw Time.
• Modern Office in the Heart of Warsaw: Work from a vibrant, fully equipped space at Plac Konstytucji, surrounded by the energy of the city center and next to the Politechnika Metro Station.
• Integrated and Cheerful Team: Be part of a highly integrated, friendly team that values collaboration and support.
• Integration Activities: Participate in team-building events and activities that foster a positive and dynamic workplace culture.
• Real Growth Opportunities: Gain experience working on impactful projects and with cutting-edge tools like Procore, all while learning from seasoned professionals.
• Comprehensive Training: We provide a tailored training program to ensure your success in this role.
• Support for Ambitions: We create the conditions for you to grow professionally, supporting your ambitions in the construction industry.
• Stable Employment: Join a company that values its employees and offers employment contracts for peace of mind.
• Good Coffee: Enjoy high-quality coffee to keep you energized throughout the day 😊

About Us

At NOVA Construction Services, LLC, we specialize in restoring and transforming building exteriors with precision and excellence. Headquartered in New York City and supported by our Warsaw office, we’re proud of our commitment to quality, innovation, and client satisfaction.We value good communication skills, passion & motivation, transparency, efficiency, and positive thinking believing that they are the foundation for success in every role.

For more information about who we are and what we do, visit us at www.novaconstructionservices.com. 

Ready to be part of something extraordinary? Apply now and help us build to last!