HR/Recruitment Specialist

Due to our stable and consistent growth, we are currently seeking an additional specialist to join our internal HR team. For now our team and all its current members are focused both on recruitment and internal HR tasks. While we value versatility, as the company grows, we are gradually moving toward a more specialized structure in the HR team. This means you will have the opportunity to choose a path that best suits your skills and career aspirations. Let's talk about both paths and let us know in the application questionnaire if you prefer (and match!) any of them better. However, we still believe that a very rigid job structure isn't a way to go in our case, so you should be prepared to take on new challenges and learn new skills as needed.

1. Recruitment

What would you be responsible for?

Your main focus will be recruitment. You'll handle the entire hiring process while working closely with our HR team. We'll support your onboarding, but we're looking for someone who can take ownership of recruitment activities quite independently. This role means working on several recruitment processes simultaneously, with regular meetings throughout the week, so it works best for someone who enjoys connecting with people.

Your recruitment responsibilities will include:

• handling the entire recruitment process from start to finish for various positions – from technical engineering roles to operational ones, for both entry-level and experienced specialists,

• gathering requirements by talking with our board and teams, as well as proactively analyzing our current recruitment needs,

• writing and posting job advertisements,

• actively sourcing candidates by identifying and reaching out to potential talent,

• ensuring candidates receive timely updates at every stage,

• making offers to selected candidates, including presenting details, negotiating, and coordinating formal onboarding tasks with our administrative team,

• analyzing recruitment data and metrics to track effectiveness, identify trends, and prepare reports,

• using insights from data to continuously improve our recruitment processes.

This position is for you if you:

• have end-to-end recruitment experience – you should be comfortable managing the entire recruitment process independently,

• are comfortable working with data and analytics tools (especially Google Sheets) – tracking metrics, creating reports, and identifying areas for improvement,

• are interested in the IT industry and already have familiarity with technical recruitment,

• want to work with an in-house recruitment team where the goal is finding the right match for our company, not just meeting KPIs,

• have a good command of English (to verify language skills during interviews or create advertisements) and Polish (for daily communication with our teams),

• are independent and well-organized – you can count on our help, but we expect you to be able to organize your own work,

• can learn new things quite quickly and are eager to do so,

• can communicate in a clear, direct, and effective way,

• have an eye for detail – whether you're communicating with candidates, analyzing data, or preparing reports, accuracy and quality matter greatly to us,

• enjoy a lot of contact with people!

2. Internal HR tasks

Right now in this role we're looking for someone on the rather senior end who can provide strategic HR support and act as a knowledge resource for the team.

What would you be responsible for?

At first, we will introduce you to one or two key areas to ensure a smooth onboarding. After this period, we'll gradually expand your responsibilities based on our needs and your development.

Your main focus will be on internal HR tasks, which include:

• onboarding new employees and ensuring they have a smooth start at Software Mansion,

• evaluating employees' performance and preparing feedback notes, making sure that our employees receive fair assessments and constructive feedback about their work,

• being the first point of contact for HR-related matters for all employees (e.g., salaries, training budget, contract changes, benefits),

• carrying out some offboarding tasks,

• preparing reports and analyzing HR data to support decision-making,

• coordinating internal company processes,

• participating in employer branding initiatives, such as collaborating with top universities or organizing events,

• collaborating closely with board members, project managers, technical leaders, as well as administrative and marketing teams,

• addressing and resolving challenging situations within teams, whether it's related to communication, collaboration, or other interpersonal dynamics,

• share your knowledge with other members of the team.

Who are we looking for?

We're looking for someone with solid HR experience and knowledge who can bring expertise to our team and is willing to share it with others – someone who can handle complex HR matters independently and be a go-to person when questions or challenging situations come up.

This position is for you if you:

• have solid experience in internal HR, with a background in handling diverse HR tasks within an organization,

• are interested in the IT industry and already have familiarity with this field,

• have a good command of English and Polish,

• are comfortable with a dynamic pace of work with varied tasks and regular meetings with different people and teams,

• can learn new things quite quickly and adapt to our company's specific needs and culture,

• are independent and well-organized – you can count on our help, but we expect you to be able to organize your own work,

• can communicate in a clear, direct, and effective way,

• have an eye for detail, as quality communication with our employees is very important to us,

• are empathetic, but also assertive person.

Terms of Cooperation

• We work in a hybrid model. However, in this position, it is important to us that you can work mainly from our office at Zabłocie 43B in Kraków. We expect you to work from our office 3–4 days per week, especially for the first few months.

• We offer various agreements, so you can choose the one that best suits your needs.

• This is a full-time position with flexible working hours.

Perks and Benefits

Right now, we are a team of almost 400 and still counting. Our employees are important to us, so we do our best to create a secure and friendly working environment. Our top priority is to keep our employees happy and healthy – the perks listed below are just a few examples of how we care.

We take care of our employees’ wellbeing by providing:

• flexible working hours – work whenever you like, as long as you are able to accommodate the needs of your projects,

• private healthcare – get professional medical care for you and your family,

• sports packages – ability to obtain a sports card from Medicover Sport or Multisport,

• psychological consultations – we are currently providing free consultations with a psychologist to all of our employees without any limitations,

• nutritious breakfasts in our canteen and snacks that are available every day at the office,

• a villa in Croatia located 5 minutes from the beach to enjoy workation with your team or your close ones.

We actively support our employees’ growth and development by:

• financing a training budget for all employees,

• providing each employee with 3 paid R&D days during the year that you can use to work on educational side projects,

• assigning each employee a mentor for their first 3 months on the job,

• organizing group training sessions for technical and non-technical skills,

• encouraging work-related initiatives such as presenting at conferences, writing blog posts, or organizing your own workshops within the company.

You can get to know all of your co-workers better by:

• meeting everyone at our All Hands social events accompanied by pizza, sushi and beer,

• signing up for one of our sports clubs, such as rock climbing or volleyball, or organize your own with our help,

• taking part in one of our many workshops where you can get to know your co-workers better and learn things such as how to prepare sushi or what it takes to make a perfect espresso.