Administration Specialist

Hi there! 

We are STX Next, a global IT consulting company specializing in customer-focused software services. Join a group of 500 professionals dedicated to helping customers build outstanding products. Leveraging the latest advancements in the field, and a passion for innovation, we're shaping the future of technology one project at a time.

Are you the NEXT one? 

Type of contract

Employment contract for a 3-month trial period, then a fixed-term contract

Location

An office work model in Gliwice (occasional remote work possible)

Salary

4 666 – 6 500 PLN gross

Job description

Are you ready to bring your organizational skills, creativity, and problem-solving abilities to a vibrant team? In this dynamic role, you'll be at the heart of our company's operations, ensuring smooth internal processes and supporting our teams in all their organizational needs.

Responsibilities

• Oversee daily office operations – from coordinating repairs and suppliers to maintaining a welcoming and well-equipped workspace.

• Manage company calendars: scheduling meetings, booking conference rooms, and keeping everything running smoothly.

• Plan and support company events – researching vendors, negotiating offers, placing orders, handling logistics, and settling expenses.

• Support internal communication to keep our team informed and engaged.

• Welcome and assist office guests, ensuring a professional and friendly atmosphere.

• Organize business trips and delegations, taking care of travel arrangements and details.

• Support new joiners with onboarding and assist with offboarding processes.

• Handle office purchases, expense reports, and invoice records.

• Prepare summaries and reports for management to support business decisions.

Requirements

• Minimum 1 year of experience in office administration

• English language at an intermediate level (minimum B2)

• Very good work organization – multitasking, ability to prioritize and work under time pressure

• Initiative, creativity, and the ability to solve problems constructively

• Independence, ability to make decisions

• Teamwork and communication skills

• Computer skills (office software, Google tools)

• Availability and readiness for business trips (including to the company’s branch in Poznań)

• A category B driving license and a car are welcome but not required

• Work on-site from our office in Gliwice

Benefits

Work-life Balance

We are open to discussing individual needs. Set up working hours and limited remote work scheduled with your team and manager, in a way that works for both sides.

Reimbursed private medical care (Medicover) and Multisport

We care about the health and well-being of our colleagues. Choose a sports card and dedicated medical care for yourself and your relatives.

Leader’s support

Work with true enthusiasts and professionals who will support you along the way. You can count on leaders and experts who are willing to share their knowledge so that you too can join their ranks someday.

Technology focus

Python and JavaScript are not our only strengths, we are also very good at React Native, IoT, Machine Learning, .Net, DevOps and Blockchain.

Growth review

Junior, Regular or Senior? Every year we have a chance to discuss acquired skills and prepare a development plan for upcoming months.

Events

Attend exciting internal webinars, celebrate special days with us, and join us at conferences and meetups as a listener or speaker!

Workation

Team trips where you have a chance as a team not only to work together, but also integrate f2f.