HR and Operations Lead

TL;DR

Fluent both in Polish and English - at least C1 level.

Salary - 9500 - 13000 gross UOP / 11500 - 15600 B2B

Work model - Four days in the office in Gdynia per week. Flexible for personal circumstances.

Experience - 5+ years HR and Operations/Facility Management experience in startup, growing organizations.

At Traffit we’re looking for an HR & Operations Lead to join our team and take ownership of both our day-to-day company operations and the smooth running of our office environment. This is a hands-on, varied role perfect for someone who enjoys keeping things organized, solving problems quickly, and helping a growing team operate at its best while learning to develop.

What you’ll be doing

Your work will be a mix of operational coordination and hands-on problem solving:

Office & Facilities 

• Act as the go-to person for all things office-related — deliveries, visitors, vendors, and general upkeep of our ~300+m² space.

• Coordinate with facility partners such as cleaning, security, and catering providers.

• Manage meeting rooms, equipment, seating plans, and ensure the space is stocked and welcoming.

• Handle basic maintenance requests and escalate issues when needed.

• Organize occasional team events, celebrations, and on-site/off-site meetings.

• Support visitors and guests — from scheduling and transport to ensuring technology and refreshments are ready.

Operations & HR 

• Ownership of recruitment processes and employer branding strategies. 

• Manage vendor contracts, purchase orders, and invoices in cooperation with our finance team.

• Take ownership of new hire onboarding — access setup, equipment, and making sure they feel welcome.

• Support compliance processes.

• Assist with staff travel bookings and expense report preparation.

• Maintain office equipment and liaise with IT on technical issues.

• Proactively look for ways to improve workflows, streamline processes, and boost team efficiency.

• Jump in on special projects and operational tasks as they arise.

What we’re looking for

• Experience: 5+ years in operations, office management, or HR administration (startup or small-company background valuable).

• Languages: Fluent Polish and confident English (both written and spoken)

• Organizational skills: Able to juggle multiple priorities and deadlines without losing focus.

• Administrative confidence: Skilled in managing calendars, expenses, and documentation.

• Problem-solving mindset: Able to spot issues early, suggest solutions, and follow through to resolution.

• Interpersonal strengths: Comfortable working with internal teams, vendors, and external visitors.

• Calm under pressure: Can stay poised and professional in a fast-moving environment.

• Tech-savvy: Comfortable learning new tools and systems quickly.

• Hands-on attitude: Willing to roll up your sleeves and make things happen — whether that’s fixing a process or organizing an event.

What can you expect from working with us?

Here are the TOP 3 things we’re proud of:

• Full transparency - including open salary ranges

• A work environment that truly supports your growth

• Unlimited paid holidays (yes, really!)And there’s more:

• Zero micromanagement. We don’t track what you’re doing every hour - we give you ownership and trust you to get things done your way.

• The chance to bring your own ideas to life - even if they flop, that’s part of learning.

• A super honest, informal vibe - no corporate fluff.

• A supportive team that always has your back.

• And yep, sometimes there are office dogs 🐶

What company will you be joining?

We’re Traffit - a team of 28 people building recruitment software that’s already being used by 700+ clients worldwide, including Randstad, Volkswagen and Kubota. HR tech is growing fast and so are we. We're in a stage of rapid growth and expansion, which honestly feels like a bit of organized chaos - but in the best way. Every person here plays a key role in shaping where we’re headed next.

Perks of working with us:

• Choose what works for you: employment contract or B2B

• Unlimited PTO

• Clear, achievable goals - no guesswork

• Hybrid work model (office + remote)

• Private health & life insurance, plus a MultiSport card

• We celebrate everything - birthdays, anniversaries, big wins and everyday awesomeness 

Thinking of applying? Awesome!

Here’s what happens next:

We try to keep the process quick and smooth - ideally around two weeks from your application to (hopefully!) a job offer. Here’s how it goes:

1. You’ll hear back from us within 3 working days of sending your application

2. If it’s a yes, we’ll send over a short task for you to complete within the next 3 days

3. Then it’s time for a chat with Mick Griffin, our Head of Growth. 

4. If we’re all feeling good, we’ll invite you for a quick follow-up call with Adrian Wolak

5. After that, we’ll ask you to share a work reference

6. If it’s a match on both sides, we’ll send you an offer - and ask for your decision within 1 working day

No matter what, you’ll always hear from us - we don’t do ghosting.