Office Coordinator (f/m)

What we offer

• the unique opportunity to be a part of the team and to help shape the working environment,
• employment in an international organization who is one of the worldwide leaders in its sector and has a stable market position,
• possibility to work in a highly professional, stimulating, and challenging work environment of a multinational Company with a great and long-term career perspective,
• development and qualification improvement in multicultural environment,
• private medical care,
• sharing the costs of lunch card,
• group insurance.

Currently, for one of our clients – a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation helping innovative global manufacturers design better products in a short time, with the resources of a large company, and the energy of a software start-up – we are looking for people to fill the position of Office Coordinator (f/m).

Your Tasks

In this position, you will:

• oversee office reception duties and tasks,
• plan, communicate, coordinate, and implement global employee engagement program initiatives at local office,
• work with local management or business leadership (including VP if local); and adapt initiatives to local needs,
• measure employee engagement and satisfaction,
• track budget, raise POs related to facility operations and engagement activities,
• participate in quarterly office review meetings to discuss any concerns in quality and service levels,
• manage vendors/contractors scope and service level agreements related to operation,
• support and implement local employee Health & Safety program,
• support the role-out of new technologies, e.g. Visitor Management System, Audio-Visual Systems and occupancy sensors,
• point of contact for critical events – security, EHS, fire, power, or related,
• coordinate maintenance work with SRE (planned and reactive maintenance; electrical, plumbing, coffee machines etc.),
• coordinate renovations and updates of buildings and grounds,
• maintain asset register of Facilities inventory,
• maintain key inventory,
• monitor cleanliness and safety of the building, escalating as needed.

Your Qualifications

• certification or third level diploma in related field: facilities management, business management, etc.,
• 5-7 years in similar role,
• strong written and verbal English and Polish communication skills,
• proficiency with Microsoft applications (Outlook, Teams, Excel, PowerPoint etc.),
• a positive, professional approach and the ability to perform tasks with minimal direction and guidance,
• self-motivation and a willingness to help,
• customer focused mindset – demonstration of excellent customer service skills that are proactive, convenient and personalized,
• conflict resolution, negotiation, interpersonal and customer interfacing skills,
• ability to establish sense of community with employees,
• good work organization, with ability to plan, multitask, monitor, follow up and report,
• ability to work in a team.