Contract Administrator

Our client is proud to design and build projects and careers. This requires teams that are as unique as the projects they execute. They are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so that their employees and stakeholders can benefit from the creative solutions derived as a result of embracing differences.

Job Offer: Contract Administrator

Location: Nysa, Poland

Key Responsibilities:

• Prequalification of Potential Bidders: Participating in the prequalification process.
• Preparation and Coordination of Requests for Proposals (RFPs): Preparing and sending RFPs, coordinating the creation of complete RFPs.
• Meetings with Bidders: Conducting meetings to clarify RFPs and offers.
• Commercial and Technical Analysis of Offers: Analyzing received offers commercially and coordinating their technical analysis.
• Interdisciplinary Collaboration: Working with various departments including technical, legal, construction, finance, cost control, and project management.
• Negotiations with Bidders: Conducting negotiations with bidders.
• Reporting and Recommendations: Creating reports from offer analysis and final recommendations.
• Contract Preparation: Preparing contracts according to established guidelines and corporate standards.
• Supervision of Subcontractors: Overseeing subcontractors' compliance with schedules and contract terms on-site.
• Problem Solving and Change Management: Conducting meetings with subcontractors, resolving issues, preventing claims, and managing changes.
• Correspondence with Subcontractors: Managing correspondence with subcontractors.
• Invoice Verification and Approval: Verifying and approving subcontractor invoices in cooperation with the accounting department.
• Final Contract Settlement: Finalizing contract settlements.

Expectations:

• Language Proficiency: Fluent in Polish and English (both spoken and written).
• Organizational Skills: Excellent organization of work.
• Analytical Skills: Well-developed analytical abilities.
• Negotiation Skills: Excellent negotiation skills.
• Interpersonal Skills: High personal culture, ease of establishing contacts, and teamwork.
• Stress Management: Ability to perform tasks under time pressure.

We Offer:

• International Projects: Work in an experienced team on international projects for key clients in the Oil and Gas and Advanced Technologies Life and Sciences industries.
• Freelance Employment: Employment as a freelancer (B2B contract).
• Flexible Working Hours: Flexible working hours (we start work between 6:30 - 8:30).
• Continuous Development: Continuous development opportunities, including professional training and a self-study platform.

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.