Finance & Administration Specialist

Who We Are

Founded in 2017, Unit8 is a fast-growing Swiss AI and data analytics consulting and services company dedicated to solving complex problems of traditional industries like automotive, chemical, financial services, manufacturing and pharma. We work with some of the biggest organisations in Europe to solve the challenges that directly affect their business - be it operations, finance, manufacturing or R&D. Since our foundation, we have successfully delivered more than 155 projects and have grown to 130+ talented individuals across 5 office locations.

Unit8’s mission is to drive the adoption of AI and Data Science in the non-digital industries and to help accelerate their digital transformation. Among its activities, Unit8 dedicates a part of its resources and time on projects that deeply matter to us - that includes collaboration on pro-bono and “engineering for good” causes.

Are You the team member we are looking for?

Unit8 is looking for a Finance & Administration Specialist to join our team in Krakow / Wroclaw. As part of the Finance team, you will play instrumental role in making the company function properly. You will lay the foundations to some of the key activities handled by the team (AR management, AP management, contract management, reporting ) to ensure its stability as it grows.

You have

• Higher education in financial fields (economics, finance and accounting, management) or another related field.
• Minimum 2 years of experience working in Finance/Accounting
• Good knowledge of Google Sheets and/or Excel
• Strong attention to detail and good analytical skills.
• Understanding of accounting and financial processes.
• High level of communication skills.
• Ability to work independently and as part of a team
• Ethical behaviour.
• Fluent English is a must.
• You are eligible to register as a sole trader (self-employment) in Poland.

What You’ll do

As Finance & Administration Specialist, you will work directly with our Finance Director. You will be responsible for:

• Order-to-cash: Review team member time entries, prepare monthly invoicing, validate invoices with project leads, issue invoices and follow-up cash collection.
• Purchase-to-pay: Review invoices submitted by suppliers, transfer them to our third-party provider and follow-up on any overdue items.
• Contracts: Process electronic signatures of contracts with the clients, store and record contracts and purchase orders
• Supporting Finance Team in month-end process with a various tasks such as participation in the accounting entries verification process
• Supporting in preparation various reports for the management
• Propose continuous improvements to ensure processes run smoothly as the company evolves.
• Participate in cross-functional projects.

What We Offer

• Compensation package including base salary, yearly bonus based on the performance of the company
• 30 paid days off
• Flexible working hours
• Dedicated budget for training
• Private health care and Multisport
• Up to 10% time for self-development, knowledge sharing sessions with other engineers as well as external training/conferences
• Cross offices/company-wide frequent events (off-site or online) as well as quarterly budget to spend with the team on after-work activities