Office Operations and Marketing Specialist with German and English

Short about the role

We are seeking an Office Operations and Marketing Specialist to join our internal team. This is a regular-level role, suited for a detail-oriented person eager to learn and support the company’s backoffice activities. We expect strong self-organization, clear communication, and a proactive attitude. The ideal candidate is reliable, accurate, and willing to support the team in daily operational and marketing tasks.

Role & responsibilities 

• Supporting daily office operations (translations, correspondence management, and document workflow control)

• Ensuring on-site office presence in Poznań for 1–2 days per week to support office operations, including correspondence handling, documents or shipments circulation

• Working directly with Office Managers in Poland and Germany

• Providing administrative support, including office and IT equipment administration, and issuing accounting invoices

• Assisting with business travel arrangements and expense settlement

• Supporting communication with clients and preparing business and sales documentation in Polish, English and German

• Participating in ad hoc in company promotional activities, including support in organizing internal events and marketing initiatives

• Providing ad hoc support in recruitment processes, including scheduling interviews and sourcing candidates, when needed

What is expected 

• Previous experience in office environments or in administrative and financial roles, preferably within international organizations

• Fluent English and German (minimum C1 business level, written and spoken)

• University degree in a relevant field or language studies (English, German)

• Very good command of MS Office tools, especially Excel, PowerPoint, and Word

• Practical experience and understanding of invoice issuance and invoice processing

• Exceptional attention to detail, accuracy, and reliability

• Strong understanding of operational processes and the ability to stay engaged with recurring tasks

• High level of independence and excellent work organization skills

• Strong teamwork skills, including experience working in international teams

Nice to have 

• Proficiency in business-level of other languages would be advantageous 

• Knowledge of the IT industry will be considered an asset

Additional information 

• We kindly ask that you submit your CV in English only, as applications in other languages will not be processed.

• For more information about the company and benefits visit our website: veslog.com & veslog,com/career

Benefits

• Hybrid work model (1-2 days a week at the office)

• Stable employment conditions: contract of employment

• Development and training opportunities: work with modern SAP technologies (S/4HANA), learn from company-supported courses, take part in internal training sessions, and webinars

• Challenging global projects: participate in unique implementation projects for well-known clients

• Great independence of action: we trust your judgment, encourage initiative, and support when needed

• Performance-based bonuses: recognition of your impact and engagement

• Supportive and ambitious international teams: collaborate with talented professionals

• Team-building events: we help you build meaningful connections with your colleagues, either offline or online

• Language lessons: online group classes with professional tutors, fully covered by VESLOG

• Equipment: we’ll provide you with the tools and hardware you need for your role

• Voluntary participation in benefits primarily funded by the organization:

  • Medicover – premium health package

  • MultiSport – sport card

  • Retirement saving system with an additional employer contribution