Executive Assistant

About Zowie:

At Zowie, we’re revolutionizing how businesses interact with their customers. We’re creating a future where AI Agents handle 100% of customer service interactions—delivering instant, personalized, and exceptional experiences.

We believe AI Agents represent the next major technological shift, and Zowie is positioned to lead the charge. Leading consumer brands like GetYourGuide, Monos, Decathlon, Media Markt already trust our AI Agents to be on the front line of their customer care efforts, handling millions of conversations monthly.

About the role:

Our co-founders, Maciek and Maja, are passionate, dedicated, and moving at a thousand miles per hour. As we scale, they are looking for a trusted partner to provide seamless support, enabling them to focus on steering the company toward its ambitious goals.

This is not a traditional 9-to-5 administrative role - you will be the central hub of our executive team, a trusted partner empowered to manage their professional (and, to some extent, personal) lives, ensuring they are prepared, focused, and operating at maximum capacity. It's a rare opportunity to be a true force-multiplier to remarkable founders driving an ambitious AI-driven vision.

If you’re a proactive problem-solver, a master of organizing, logistics, and someone who thrives in a fast-paced, "all hands on deck" startup environment, we would love to meet you!

What you’ll do:

• Own executive flow. Guard calendars and inboxes, capture meeting notes, chase follow-ups, and keep priorities unblocked.

• Streamline ops & admin. Run light-weight processes—docs, contracts, expenses—partnering with Legal, HR, Finance, and Compliance so nothing slips.

• Master logistics. Orchestrate travel, executive off-sites, and client events, plus any ad-hoc errands that make execution seamless.

• Serve as connective tissue. Keep information and decisions flowing between the founders and every corner of the company.

• Unlock personal time. Handle select personal appointments so founders stay focused on the mission.

Ideally, you'll bring with you:

• Previous experience: You bring prior experience in the executive assistant, or similar role.

• Amazing organizational skills: You have a natural talent for creating order out of chaos and can juggle multiple priorities.

• Proactivity and resourcefulness: You don't wait to be told what to do. You anticipate needs, identify potential roadblocks, and solve problems before they arise.

• Strong sense of ownership: Take full ownership of all responsibilities, demonstrating reliability and a commitment to seeing tasks through from start to finish.

• AI fluency: You leverage AI in your work on a daily basis.

• Superb communication: You have excellent communication skills in both Polish and English.

• Tech-savvyness: You are proficient with modern productivity tools (Google Workspace, Slack, etc.) and can quickly learn new software.

• Adaptability and resiliency: You thrive in a dynamic environment where priorities can shift quickly. You have a positive, no-task-is-too-small attitude.

We are:

• Ambitious and innovative. We never settle. We always look for better ways of doing things.

• Like a sports team. We take ownership of our work and believe in personal accountability. At the same time, we work together, support each other, and focus on winning as a team. 

• Unafraid of change. The market we're in is changing rapidly and we thrive in this ever-evolving environment. 

• Growing fast. You’ll have a lot of autonomy and impact as we grow.

➡️  How to apply  ⬅️

Being an Executive Assistant at Zowie involves communicating effectively with many people - both within the company and beyond.

Because of this, as part of your application we would like to ask you send us a short (2-4 min) video where you introduce yourself, share what you enjoy most at work, and tell us about one tip, trick, or productivity hack that helps you stay organized. No need to overthink it - we’d just love to get a glimpse of your style and personality.

You can use Loom or Vidyard to record it - both offer free accounts.

Please attach the link to the video while applying - you'll see a special box in the application form.