At AVSystem, a pioneering force in the IT industry, we're on the lookout for an Office and Business Travel Specialist who is passionate about ensuring smooth and efficient office operations and global travel arrangements. As a crucial member of our team, you'll play a key role in fostering a welcoming environment for our guests and providing comprehensive support to our dynamic workforce.

Key responsibilities:

• Manage guest registrations, notify respective employees, escort guests to meeting rooms, and offer refreshments.
• Independently organize international business travel, including flight bookings, accommodations, travel insurance, and car rentals, potentially coordinating with external agencies. Provide emergency assistance as needed.
• Arrange office visits and lodging for AVSystem employees.
• Ensure accurate travel expense reporting and invoice management.
• Handle secretarial tasks, including correspondence, parcel logistics, phone calls, and library management.
• Offer support across departments, manage office supplies, distribute special recognition gifts, oversee catering orders, and assist with benefits administration.
• Address day-to-day office needs and contribute to a positive working environment.

Requirements:

• Fluent in Polish and English (min. C1 level).
• At least 2 years of experience in independently organizing worldwide business travel.
• Familiarity with MS Office Suite, Google services (GMail, Drive, Docs, Sheets).
• Valid B category driver's license.
• Ability to work under pressure and manage time effectively.
• Proactive problem-solving skills and the ability to handle unexpected situations.

Bonus points for:

• Previous experience in an IT or tech-oriented environment.

Why work with us?

• Engage in a variety of tasks and challenges in a supportive atmosphere.
• Enjoy a casual work environment and a vibrant office culture.
• Access to a Multisport card, health insurance, company parking, bike storage, and a kitchen stocked with snacks and treats (including Good Lood ice cream).
• We believe in the importance of balance and provide a flexible, collaborative environment.