Overview

As a Workplace Specialist, you will play a crucial role in cultivating the best experiences and highest engagement in a functional oce environment. You will be responsible for overseeing various administrative tasks, managing projects, and providing support within the team and for the employees, visitors, and vendors connected to the office environment. Your level of engagement, commitment to success, and workplace management skills will be essential in maintaining an enticing and productive work atmosphere.

You will

● Coordinate meetings, activities, conferences and team/group offsite events

● Organize the office and maintain inventory of supplies and consumable items

● Maintain the office condition and arrange necessary response/repairs with outside vendors

● Partner with our People team to update and maintain office policies as necessary

● Develop and maintain office operations and procedures

● Coordinate with IT department on all v equipment

● Track office specific costs and invoice status

● Take part in contract and price negotiations with office vendors and service providers

● Address employees queries regarding office management issues (e.g. office supplies, improvements)

● Liaise with facility management vendors, including cleaning, catering and security services

● Collaborate with other team members to develop policy and process improvements

● Develop subject matter expertise in workplace services content

● Maintain and organize electronic records filing systems to ensure up to date information

● Work with our vendors to solve high-level problems that require additional attention

● Provide feedback on our core processes to help identify gaps as well as opportunities to improve them

● Monitor and track our employee ticketing queue for service requests where additional expertise is required

● Work 25 hours/week

You have

● Proven experience as an Workplace Services Specialist , or Administrative Assistant

● Proficiency in Google Workspace suite of office admin tools

● Hands on experience with typical office equipment

● Familiarity with email scheduling tools, like Google Calendar / Outlook

● Excellent time management skills and ability to multi-task and prioritize work

● Attention to detail and problem solving skills

● Excellent written and verbal communication skills

● Strong organizational and planning skills in a fast-paced environment

● A creative, receptive mindset with an ability to suggest improvements

● Experience as workplace services specialist in a highly visible, fast paced office environment

● Proficiency in written and verbal English.

We offer:

● Comfortable office in the City Center with non-corporate, engaging, collaborative atmosphere

● Private healthcare (VIP Luxmed package including dental care)

● MultiKafeteria programme (Multisport, cinema tickets, vouchers)

● Free English classes, Life insurance