Operations Project Manager

Job description

What is Mindgram?

Mindgram is an innovative B2B2C SaaS platform focused on well-being and mental health support for employees. We help employees who struggle with life’s challenges and need easy access to high-quality mental health and well-being support.

As the Operations Project Manager at Mindgram, you will be a pivotal figure in our team, responsible for the coordination of the legal, compliance, admin and operational dimensions of the company and you will be reporting directly to our Head of Operations & Finance. Your role will encompass establishing and overseeing processes, driving efficiency, ensuring security and compliance, and fostering cross-functional synergy for the company's continued growth and prosperity.

Your responsibilities will include:

• Team Coordination and Development:
• Coordinating activities within the Finance & Operations Team.
• Establishing goals aligned with company strategy and requirements.
• Monitoring and reporting progress on strategic projects.
• Cultivating a culture of learning, growth, and collaboration among team members.
• Collaborating with cross-functional teams to achieve project objectives.
• Continuously enhancing project management methodologies for optimal outcomes.
• Legal and Compliance Oversight:
• Ensuring company operations comply with legal regulations and industry standards.
• Collaborating with internal and external legal experts to address legal matters and mitigate risks.
• Staying informed about regulatory changes and their potential impacts on the business.
• Financial & Accounting Processes Coordination:
• Monitoring budget and KPI performance to align with company goals.
• Working with the Head of Operations and Finance to improve financial strategies and processes.
• Providing data-driven insights for informed decision-making and strategic planning.
• Security and Data Protection:
• Safeguarding sensitive data by implementing and overseeing security measures and data protection protocols.
• Keeping the organization updated on evolving security trends and ensure compliance with data privacy regulations.
• Implementing the culture of data security awareness across the organization by improving existing and introducing new policies into the organization.
• Operational Efficiency Enhancement:
• Standardizing and optimizing operational processes and procedures.
• Leading continuous improvement initiatives to boost team and organizational productivity.
• Designing, documenting, and implementing standardized processes.
• Identifying and addressing bottlenecks for increased efficiency.
• Establishing organizational standards, guidelines, and best practices.
• Ensuring consistent implementation across departments for operational coherence.
• Risk Assessment and Mitigation:
• Identifying operational, compliance, legal, and financial risks.
• Developing and implementing mitigation strategies.
• Conducting comprehensive risk assessments to protect company interests.
• Administration and Office Management:
• Overseeing office management tasks, ensuring smooth daily operations.
• Managing documentation processes for accuracy and accessibility.
• Streamlining administrative procedures for enhanced organizational efficiency.

Job requirements

• Proven experience in operations, compliance, legal, and financial roles within a scaling environment (B2B2C/B2B SaaS - ideally!)
• Strong understanding of legal compliance, data protection, security best practices, and financial management.
• Master’s degree in Business, Operations Management, Law, Finance or related field.
• Proficiency in project management, process optimization, and cross-functional collaboration.
• Excellent leadership, communication, and organizational skills.
• Analytical mindset with the ability to evaluate and manage operational and financial risks.
• Familiarity with industry regulations, standards, and financial principles.
• Innovative thinker with a commitment to continuous improvement.

Nice-to-haves:

• Consulting experience would be an added advantage.

Why join Mindgram?

• 🌍 Meaningful Work: At Mindgram, your job will matter, as you'll be contributing to the mission of improving employee mental health around the world.
• 🏥 Comprehensive Benefits: We care about your well-being, too! Enjoy health insurance with dental care and a sports card for your active lifestyle.
• 💵 Competitive Compensation: Receive a competitive salary of up to 13,000 PLN (Employment Contract gross) or 16,000 PLN monthly (B2B), plus a quarterly bonus.
• 🌴 Work-Life Blend: Embrace unlimited vacation days, flexible working hours, and the opportunity to work fully remotely.
• 🚀 Exciting Environment: We're a start-up, and that means fast decision-making and an opportunity to make a real impact.
• 🤲 Transparent & Friendly Culture: Join a team that values transparency and fosters a friendly working environment.