Office Assistant

Join our Warsaw-based team and support exciting U.S.-based construction projects! We’re looking for a highly organized, detail-oriented Office Assistant to provide essential clerical and coordination support to our team in Warsaw and New York City.

What You’ll Do

You’ll be a key support player helping our project managers stay organised, efficient, and responsive.

Your day-to-day tasks will include:

• Supporting multiple construction projects with documentation and administrative tasks
• Preparing and organising material/product lists, RFIs, and permit documentation
• Maintaining and updating key project files such as shop drawings, logs, and contracts
• Creating submittal packages and helping track responses and deadlines
• Assisting with project setup in Procore and onboarding new team members to the platform
• Communicating with architects, clients, and team members in a professional, clear manner
• Helping organize construction specifications, submittals, and drawing sets

What We’re Looking For

We’re seeking someone who is:

• Detail-oriented and enjoys keeping things well-organized
• A strong communicator in both English and Polish (written and spoken)
• Interested in the construction or architecture industry (you don’t need to be an engineer!)
• Tech-savvy and familiar with tools like Microsoft Office, AutoCAD/GstarCAD, Bluebeam Revu, and Adobe Acrobat
• Experienced with (or eager to learn) construction software like Procore
• A student or early career professional with 1–2 years of experience or education in construction, architecture, or a related field

What We Offer

• Flexible Work Hours: Monday–Thursday, 12:00 PM to 8:00 PM; Friday, 10:00 AM to 6:00 PM (Warsaw time)
• Vibrant Office in Central Warsaw: Work at Plac Konstytucji, right by the Politechnika Metro Station
• Training & Growth: Learn industry tools and processes from a supportive and experienced team
• Positive Culture: Join a collaborative, friendly, and international work environment
• Team Building Activities: We believe in work-life balance and building lasting connections
• Good Coffee 😊: Because great work runs on great coffee

Who We Are

NOVA Construction Services, LLC is a New York-based company specializing in restoring and maintaining building exteriors. Our Warsaw team plays an important support role in the success of our U.S. projects. We value clear communication, motivation, efficiency, and positive energy—and we believe in building something meaningful, together.

For more information about who we are and what we do, visit us at www.novaconstructionservices.com.