Accounts Receivable (AR) Specialist

Trident BMC Sp. z o.o. is an international company providing engineering, construction, and service solutions for the world’s leading shipowners, shipyards, and offshore clients. We deliver solutions for ship interiors, marine systems, electromechanical solutions, as well as automation and control systems.

We’re Hiring: Accounts Receivable (AR) Specialist

Location: Gdańsk OfficeDepartment: Finance | Reports To: Controller

As an AR Specialist, you’ll be responsible for maintaining healthy cash flow, driving collections, and building strong working relationships with customers. This is a key role ensuring the accuracy and timeliness of receivables, as well as identifying opportunities to improve our collection processes.

Key Responsibilities 

• Maintain accurate AR records and ensure timely and correct application of payments, credits, and collections.

• Monitor customer portals daily and follow up on invoices marked as on hold, in process, or missing.

• Identify and address potential payment delays or disputes.

• Build and maintain relationships with customer finance contacts to support payment processes.

• Accurately generate and send invoices on time.

• Track billing milestones for ongoing projects and collaborate with project managers to ensure timely invoicing.

• Manage prepayment invoicing for new orders.

• Proactively follow up with clients regarding outstanding balances via calls, emails, and meetings.

• Analyze aging reports and escalate overdue accounts when necessary.

• Assist in month-end close and audit processes related to AR.

• Perform daily cash management, including posting deposits and reconciling receipts.

• Prepare weekly AR cash forecasts and contribute to process improvements.

What We’re Looking For

• At least 2 years of experience in AR, general accounting, or financial analysis.

• Knowledge of accounting principles and financial systems (Sage X3 or similar ERP preferred).

• Strong proficiency in Excel and financial tools.

• Excellent attention to detail and accuracy.

• Strong problem-solving and organizational skills.

• Ability to manage multiple priorities and meet deadlines independently.

• Advanced English communication skills (written and spoken).

  
  

Preferred Qualifications

Experience in the marine or construction industry is a plus.

Key Competencies

Customer Focus – Timely and professional service to both internal and external stakeholders.

Professionalism – Takes ownership, communicates respectfully, and acts with integrity.

Accuracy – High level of attention to detail and commitment to quality.

Growth Mindset – Committed to learning and staying up to date with industry practices.

We Offer:

• Stable collaboration based on an employment agreement with a well-established company in the maritime industry operating in international markets.

• An attractive benefits package, including access to group insurance, LUX MED medical care, Fitprofit Card, badminton courts, Fruit Tuesdays, Pizza Days at the office, and an employee referral program.

• Oportunity for training and professional development in a dynamic, international environment.

If you're ready to make an impact and grow your career in a dynamic, international environment – apply now!