Office Management Lead

Swarmer is pioneering the future of defense technology by making drones of any kind work together autonomously. We develop AI-powered collaborative autonomy for smart, efficient, and self-improving teaming of connected drones and autonomous systems.

ROLE OVERVIEW

We’re hiring an Office Management Lead in Warsaw to take full ownership of office operations across Poland and Ukraine. This role combines hands-on office management with strategic process-building — ensuring our workplaces run like well-tuned systems. You’ll directly manage the Warsaw office, while also leading and coordinating the Kyiv office management team.

This is a senior role: we expect not only operational excellence but also the ability to structure processes and be ready to roll up your sleeves when needed.

🚀  WHAT YOU WILL DO:

• Oversee office management across Poland and Ukraine, ensuring order, efficiency, and a strong workplace culture.

• Lead and coordinate administrative and support functions, including contract/document management and compliance tasks.

• Organize office events and initiatives that strengthen team spirit and collaboration.

• Build and optimize office management processes across locations, ensuring alignment with Ops, Legal, and Finance.

• Manage the Kyiv office manager, while staying hands-on with Warsaw operations.

• Handle ad hoc requests and projects with speed and precision.

📌 WHAT WE ARE LOOKING FOR:

• Senior-level experience in office management or administration, with proven ability to own a cross-country function.

• Strategic mindset with process-driven thinking, paired with readiness for hands-on work.

• Strong sense of responsibility, accountability, and resilience under pressure.

• Languages: Polish (fluent/native), English (Upper-Intermediate+), Ukrainian (Upper-Intermediate+).

• Excellent multitasking, communication, and organizational skills.

• High integrity, diligence, and ability to work independently while aligning with leadership.

🌱 WE OFFER:

• Competitive pay & benefits (insurance, PTO, laptop, merch, corporate meals in the office, taxi support if needed).

• Direct impact in a high-stakes industry and contribution to meaningful work.

• A culture of respect and openness — we value you as a person, not just an employee, with honesty and direct feedback at the core.

• A role with real purpose—contributing to European security and shared values.

🏆 HOW THE HIRING PROCESS WORKS:

✔️ Intro Call → ✔ Interview with VP of Operations → ✔ Case Study → ✔️ Security Check → ✔ Offer

Ready to Apply?