Office Coordinator

Join Admind Branding & Communications, the largest global branding agency in Poland. As a certified B Corp, our mission is to craft branding experiences that not only transform an organization but change its impact in the world for the better.

Work with more than 200 creative experts from over 15 countries located in Kraków, Amsterdam, Odesa, Bangkok, and Zürich. Being a part of Admind, you will belong to an international community of professionals specialized in design and branding strategy, where diversity, equity and inclusion are firmly advocated.

You will also have the opportunity to help us, through conscious branding, become a force for good and increase our impact on the environment, employees, and society – things we care about.

What you will do:

• Overseeing the daily functioning of the office, including ensuring supplies and resources are available
• Organizing office space, including managing workstations and meeting areas
• Handling incoming and outgoing correspondence (both physical and electronic)
• Archiving and managing office documentation
• Preparing reports, summaries for company needs
• Planning and organizing internal and external meetings
• Support with coordination of company events, training sessions, and team-building activities
• Managing relationships with external service providers (e.g., cleaning services, office equipment suppliers)
• Welcoming and assisting visitors to the office
• Managing schedules and reservations for conference rooms
• Supporting onboarding processes for new employees (e.g., preparing workstations, introducing office policies).

We look forward to working together if:

• You have experience in a similar position
• You are very organized person
• You have good communication and problem-solving skills
• You have the energy, enthusiasm and the ability to work under pressure
• You are creative and full of initiative in improving administrative, organisational and executive processes
• You are fluent in spoken and written English and Polish
• You are easy going, open to others and empathetic

We offer you:

• Healthy lifestyle (if you want it) - life insurance, private health care, multisport card, Ask Henry (employee personal assistant)
• Work-life balance - flexible working hours and remote work make life easier
• Integration activities and company events - all work and no play makes Jack a dull boy :)
• Employment stability - work in an international company with 14 years of experience and a leading position on the market
• Transparency - a transparent salary range at all levels & clear raise and promotion opportunities
• International working environment - diversity makes us who we are