Office Manager / Personal Assistant

What we do?

Aion Bank is a fully regulated European bank and credit institution, combining Vodeno’s cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.

As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.

At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.

We are currently looking for an Office Manager / Personal Assistant ready to join our adventure, share our ambition and help shape the future of digital banking.

What you will be doing?

As an Office Manager, you will be responsible for the efficient functioning of the office and for supporting the daily operational activities of the company. This role requires excellent organizational skills, attention to detail and the ability to manage multiple tasks with precision and professionalism.

Key Responsibilities

● Manage calendars of senior team members, organize meetings, appointments and business travel.

● Support relevant executive in daily administrative tasks.

● Oversee daily office operations to ensure a smooth and efficient working environment.

● Supervise reception staff and coordinate daily activities at the front desk.

● Manage office supplies, equipment and other essentials.

● Prepare reports and presentations as needed.

● Coordinate internal communication and announcements.

● Assist with the onboarding process for new employees.

● Monitor contracts and invoices.

● Handle budgeting.

● Organize company events, team-building activities and internal training sessions.

● Liaise with external agencies.

Skills you should have

● Proven experience in office administration or a similar managerial role.

● Strong organizational and time-management skills.

● Excellent communication and interpersonal skills.

● Problem-solving and decision-making skills.

● Attention to detail

● Fluent in English

● Proactive mindset with a can-do attitude and service-oriented approach.

What we offer

You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies.

You will be provided an Individual Development Budget, dedicated to enhancing your professional skills.

If your role permits, we also offer flexible work location.

You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package.

We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support.

Aion bank account without fee.

We co-sponsor your Multisport card and cover 50% of its cost.

You will work on computer equipment that delivers the best user experience — Apple MacBook.

Our office in Warsaw offers healthy snacks throughout the day.

Our process

Step 1: Initial conversation with one of our Recruiters to discuss your professional background and career aspirations.

Step 2: Discussion with your future Team Manager focused on the role’s responsibilities, expectations, and day-to-day working environment.

Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!