Junior Administrative Coordinator

Junior Administrative Coordinator

Location: Warsaw

Company description: 

Assembly Digital Commerce (ADC) is the E-commerce division of Assembly. We deliver exceptional media and digital commerce tools, services and solutions to accelerate and fuel brand performance in an online world. As ADC, we were built to accelerate and transform digital-first experiences connecting a brand to its consumers anywhere and everywhere they are. With a team of over 2,300 highly-skilled professionals, in 35 markets globally, ADC leverages in-house AI-driven data and technology in both commerce and media to to fuel growth that makes brands perform and drives measurable business outcomes.

As proud member of Stagwell, the challenger network built to Transform Marketing, we are committed to purposeful action, leading the way in social and environmental impact within the agency realm.

brandnewgalaxy.com

Your mission, if you choose to accept it, will be:

• Reception desk management
• First contact with guests, clients, and employees
• Ensuring proper circulation of documents (correspondence, shipments)
• Administrative support for employees and management
• Handling and preparing meetings and events
• Maintaining office equipment and reporting malfunctions
• AV system and video conferencing management
• Organizing business trips
• Preparing, sending, and registering correspondence and shipments
• Cooperation with all organizational units within the company and other entities
• Handling the Maconomy system for invoice registration- optional,
• Handling Jira Servicedesk and Jira Insight in tasks related to the administrative department- optional

What you’ll need to succeed:

Required:

·     Experience in a similar position

·     Good English language skills (min. B2/C1)

·     Fluent Polish 

·     Proficiency in MS Excel and MS PowerPoint

·     Full-time availability (8.00 am to 5.30 pm, shifts, Mon-Fri)

Desired:

·     Flexibility, multitasking, and attention to detail

·     Office equipment handling skills

·     Organizational and communication skills

·     Reliability

·     Creativity and resourcefulness

Key challenges to be met in this role:

·      efficient handling of administrative tasks

·      working under time pressure

·      dealing with changing situations and new emerging challenges

What makes this a great career opportunity?

This job gives the opportunity to develop on many levels ; contact with people from different parts of the world, teaches how to deal with difficult situations.

Benefits:

·              Private medical insurance

·              Access to Multisport card (paid fully by the Employee)

·              Employee Referral Program

·              Access to wellbeing platform

·              Access to language learning platform

·              1 additional day of paid leave for volunteering purposes per calendar year

·              Internal and external training opportunities

Our recruitment process:

1.     Recruiter phone screen

2.     Online interview via MS Teams

3.     2nd Interview at the office

Pursuant to Article 24(6) of the Law of 14 June 2024 on the Protection of Whistleblowers, we would like to inform you that Pathfinder23 sp. z o.o. has implemented an Internal Procedure for Reporting Violations of the Law and Follow-up.