Executive Assistant

AutoBidMaster is a fast-growing online marketplace in the unique segment of the automotive industry – used & salvaged vehicle auctions.   

For over 15 years, we have been successfully providing our US and global customers with access to online vehicle auctions and efficiently delivering their vehicles to every major port in the world. We are a passionate and dedicated team composed of 200+ employees worldwide, committed to making AutoBidMaster the greatest place to buy and ship salvaged vehicles while making the industry transparent, innovative & fun.   

You will:   

• Provide a full range of administrative support and assistance to the Executive Director  
• Ensure proper flow of information and documentation, maintain, and update all necessary records, files, and database  
• Screen priorities and ensure direct reports are aware of current workstreams and relevant information  
• Office maintenance, order supplies and provide support to visitors and visiting executives  
• Coordinate company and team building events  
• Create professional PowerPoint presentations utilizing charts, diagrams, and graphs.  

You surely will have:   

• 3+ years of related experience  
• Fluent English (C1) & Russian, (additional language will be considered an advantage)  
• Intent to stay in the position long-term  
• A physical presence in the Warsaw office   

You can and have the ability and resource to:   

• Manage multiple projects concurrently while adhering to specified time frames  
• Demonstrate the ability to work independently and collaboratively within a team environment  
• Possess a strong work ethic characterized by reliability, punctuality, practicality, efficiency, and honesty  
• Exceptional organizational skills with a meticulous and detail-oriented approach  
• Excellent communication skills, including prompt responsiveness in textual and computer-based communication  
• Proficient in utilizing G-Suite, Microsoft Office, Apple products, and various smartphone applications  
• Experience in identifying and implementing processes to enhance work efficiency  
• Ability to handle tight deadlines and adapt quickly to unforeseen changes while prioritizing attention to detail  
• Maintain professionalism and a positive attitude in high-pressure situations  
• Ability to maintain confidentiality and exercise discretion in all matters  

Benefits:   

• Competitive compensation 
• Working alongside a fast-growing team of professionals from the US and EU, who are setting the new global standard in the automotive industry  
• All the equipment you’ll need to be successful  
• 20 paid days of vacation 
• US public holidays are off — we work according to the US calendar  
• Working hours: 14:00 CET - 23:00 CET 
• Kind Reminder: we employ ONLY via B2B type of contract! 
• Exciting and memorable team-building activities and corporate parties