Administration & Operations Manager

At Blazity, we are a team of React.js and Next.js experts focused on creating API-first products. We build long-term partnerships with our clients, serving as their trusted development partners. Our work involves optimizing apps, stores, and websites, implementing new features, and automating workflows to deliver outstanding results.

Looking for your next adventure? As it’s often said, you must gather your party before venturing forth – why not join ours? 😊

Salary ranges

B2B: 8 000 - 12 000 PLN monthly 

Location

100% remote from Poland (with opportunity to work from our office in Warsaw)

Our requirements

✅ Experience & Background

• Minimum 5 years of experience in administration, operations, or finance.

• Bachelor’s or Master’s degree in management, finance, accounting, administration, or a related field.

• Experience in preparing contracts and amendments for contractors and clients.

• Proven familiarity with tools such as Google Workspace, DocuSign, Slack, Clockify, Jira, Confluence and Saldeo.

• Strong experience in settlements, invoicing, and client-facing reporting.

• Knowledge of benefits platforms and internal HR/finance procedures.

• Nice to have: previous experience working in the IT industry.
  
  

💡 Soft Skills

• Ability to multitask and switch between contexts efficiently.

• Excellent organizational and prioritization skills.

• A proactive mindset – you know who to reach out to and how to move things forward.

• Strong communication skills and openness in collaboration.
  
  

Scope of responsibilities

📊 Finance & Settlements

• Monthly project and client billing – verifying logged hours, consulting reports and invoices with Sales and PMs, issuing sales invoices, tracking payments, and sending reminders.

• Internal settlements management – processing payments for B2B and mandate contract collaborators (hours, rates, benefits), preparing and monitoring benefit re-invoices.

• Payroll and payment processing – creating payroll reports (including overtime, benefits, and reimbursable costs), preparing and executing transfers (e.g. salaries, ZUS, PIT, CIT), validating payroll summaries.

• Accounting coordination and documentation – tagging and classifying cost and sales invoices (including tax reliefs like R&D and IP BOX), close cooperation with the accounting team, providing required financial documentation and reports.

• Systems and reporting oversight – working with Saldeo, supporting PowerBI updates when needed, ensuring timely month-end closing, and allocating costs and work across projects.
  
  

🗂 Administration & Operations

• Organizing company events – from planning to execution and cost tracking.

• Managing business travel arrangements (domestic and international), including reimbursement and documentation.

• Handling company equipment – procurement, replacement, delivery, and MDM registration.

• Acting as a liaison with legal, accounting, HR, and external partners.

• Supporting ad hoc requests from the Founders, Project Managers, and other team members.
  
  

👥 HR & Onboarding

• Preparing contracts and amendments for new and existing team members (in cooperation with legal when needed).

• Supporting client-side amendments and contract updates.

• Leading onboarding for new joiners – welcome meetings, invoicing guidance, and B2B setup support.

• Granting and revoking access to internal tools and applications.

• Managing offboarding – collecting equipment, removing permissions, and final settlements.

• Overseeing employee benefits – assigning, updating, and revoking access; ensuring accurate financial and HR-related reporting.
  
  

What we offer

We may not have fruit Thursdays or online meditation sessions, but you might appreciate:

• 29 paid days off

• Health insurance fully covered by us

• Sports card fully covered by us
  

What Makes Us Special?

📈 Our team has a genuine impact on the company’s decisions and direction.

✨ No bureaucracy – we keep things simple and efficient.

🗺️ Remote work from Poland

⏳ Flexible working hours – fit your schedule to your life.

🍕 Fun social events to connect with your teammates.

🤝 We value feedback and foster an open, supportive environment.