Funds Corporate Officer / Company Secretary

Our Securities Services business line is a multi-asset servicing specialist. We are an exciting, dynamic, and growing operations centre; therefore, we are looking for candidates who are willing to be a vital part of the expansion of BNP Paribas’ operational scope in Poland.

It’s our values that drive us forward and are a cornerstone of our business. We rely on our strengths, which include stability, responsibility, expertise, and being a good place to work.

Responsibilities:

• Act as main point of contact for clients for daily operations, develop and foster relationship with them;
• Act as corporate secretary and organise and lead remote board meetings, annual general meetings, extraordinary general meetings (taking care of the agenda preparation, compilation of board pack documentation, action points identification, minutes preparation, proxies, ensure completion and filings within legal deadlines);
• Draft and/or review corporate and legal documentation (e.g., board minutes and circular resolutions, proxies, appointments/resignation of board members);
• Maintain the company’s files and registers (e.g., shareholder registers, conflict of interest registers);
• Liaise and maintain good relationship with the concerned third parties (e.g., auditors, notaries, lawyers, authorities, administrators, service providers of domiciled entities);
• Participate and/or coordinate specific events (e.g., incorporations, liquidations, etc.);
• Prepare withholding tax declarations regarding directors’ fees, and file them with the help of the domiciliation support team, if applicable;
• Understand legal and transactional documentation (e.g., facility agreements, share transfer agreements, pledge agreements, subscription/repurchase agreements, etc.);

Requirements:

• Bachelor/master degree or equivalent in law, business administration or finance;
• Fluent in English, other languages are an asset, particularly French;
• Previous experience in field of funds domiciliation and corporate services, knowledge of Luxembourg company law are an asset;
• Strong communication skills – oral & written;
• Strong analytical and organisational skills;
• Keep up-to-date with related business, technical and regulatory developments;
• Integrity and ethic: be compliant and respect the company’s values and rules
• Adaptability to work under pressure with tight deadlines, and with new methodologies and tools;
• Proactive approach to self-development;

As a Funds Domiciliation Officer, you will be responsible for performing day-to-day administrative and legal formalities relating to funds domiciliation and corporate services for a portfolio of private capital funds based in Luxembourg.

The responsibilities are varied and would suit someone with strong communication skills, who is analytical and well organised, with a qualification in law, business administration or finance.