Car Fleet Operations Specialist

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

YOUR TASKS

• Extension of the scope of Car Fleet management to other European countries, scope within the Procurement structure

• Helping entities in the local fleet processes (verification options & provide the documents with details of specific cars)

• Receiving documents from the drivers & verification of the correctness

• Gathering data for discounts from suppliers & distribution to leasing partners and countries

• Sending the documents to local fleet manager for approval via DocuSign and tracking the documents

• Replying on queries regarding orders/ vehicles (color, options, timing, etc.)

• Sending the quotes requests to leasing partners; 

• Comparing the offers; Presenting the selected offer to local fleet manager

• Sending the final offer to the supplier

• Contact with key dealers in case of questions about specific car/option/availability

• Reporting to Payroll the costs to be deducted from an employee’s salary resulting from the use of a company car.

YOUR PROFILE

• Strong administrative and organizational skills; ability to manage multiple operational tasks simultaneously.

• Good understanding of basic vehicle terminology (e.g., automatic/manual transmission, service inspection, insurance, damages).

• Competence in documentation management: preparing handovers, scheduling appointments, coordinating vehicle pick ups/returns.

• Proactive problem solving mindset — does not wait for ready-made solutions, actively looks for ways to move tasks forward.

• Comfort with ambiguity — able to navigate chaotic or unclear situations and bring clarity, structure, and order.

• Ownership & accountability — takes responsibility for tasks, decisions, and outcomes without hesitation.

• Self starter attitude — able to work independently, make decisions, and show initiative.

• Strong communication & stakeholder management — able to work effectively with drivers, internal teams, and logistics partners.

Nice to have:

• Previous experience in fleet management, automotive operations, logistics, customer service, or other coordination focused roles

• Experience working with service providers, workshops, insurers, and external partners

• Familiarity with company car policies, vehicle handover processes, and day to day fleet operation

WHAT YOU’LL LOVE ABOUT WORKING HERE

• Practical benefits: private medical care with Medicover with additional packages (e.g., dental, senior care, oncology) available on preferential terms, life insurance and 40+ options on our NAIS benefit platform, including Netflix, Spotify or Sports card. 

• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home thanks to HO package (including laptop, monitor, and chair). Ask your recruiter about the details.

• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, Pluralsight, TED Talks, Coursera and Udemy Business materials and trainings.

• Continuous feedback and ongoing performance discussions thanks to our performance management tool GetSuccess supported by a transparent performance management policy.

GET TO KNOW US

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.

Do you want to get to know us better? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on YouTube. 

ABOUT CAPGEMINI

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members globally in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms.  

Apply now!