HR & Systems Coordinator

Do you want to work in an international setting, supporting employees globally? If you are system oriented, speak English fluently and feel comfortable with organizing, streamlining processes and maintaining systems, please apply! 

We are seeking a candidate to assist our People Success Team with HR Management Systems projects, documentation, and data processing, as well as provide support for HR initiatives across our global offices. If you're naturally curious, detail-oriented, and passionate about helping others, this could be the perfect opportunity for you!

ABOUT CIC & CIC WARSAW

CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster. We have locations in Boston, Cambridge, Philadelphia, Providence, Rotterdam, St. Louis, Warsaw, and Tokyo, and are growing into other cities.

CIC Warsaw, opened in 2020, is one of the largest innovation-oriented centers in Europe. Our office is located directly next to the Warsaw Central train station and is housed within Varso Place, a new landmark on Warsaw’s map with the tallest building in the EU. Our Warsaw team consists not only of community and relationship teams working together to provide the best community experience but also finance, IT, software and recruiting teams supporting our global efforts.

Learn more about us here.

YOUR DAY-TO-DAY WORK

You will be reporting to the Global Head of  People Success Team and you’ll serve as an essential resource for the People Success Team and employees across our campuses. You will be responsible for supporting HR processes, HR systems and administrative work streams for CIC globally.  

Responsibilities will include, but are not limited to:

Manage global HR systems:

• Updating and maintaining employee data and processes in the HRMS.

• Supporting the implementation of different workflows in the HRMS.

• Assist with building processes within the HRMS.

• Helping with collecting data and creating reports.

Shared Service Center tasks may include:

• Maintaining order in company’s files.

• Making sure that employment contracts and other legal documents are digitized, updated and stored appropriately (physical and online).

• Updating local, company documents as needed in coordination with appropriate Centers of Excellences to ensure consistent standards.

• Assisting with the upkeep of repositories of HR policies in a shared folder and repositories of local templates (e.g offer letters).

• Participate and contribute to team initiatives as appropriate.

ABOUT YOU

You are detail oriented and have  project management skills. You are also a service-minded person who is reliable, clever and able to work independently. Moreover, you are a bright, proactive person, interested in what we’re doing and willing to learn and grow with us over the years.

More specifically, as our ideal candidate, you are:

• Personable, naturally enjoy helping others, and calm in a hectic environment.

• Self-motivated and proactive in taking ownership for tasks and leading them to completion.

• A true team player with the capacity to foster and maintain positive working relationships with clients, colleagues and teammates.

• Able to work comfortably with everyone, treating everyone as an equal.

• Able to bring a fresh perspective and new ideas to everything.

• Able to communicate professionally, both verbally and in writing (Polish and English).

• Willing to continuously improve and develop.

YOU HAVE

• Knowledge of UKG and/or any other HR management systems is a plus.

• Coordination experience and/or project management experience.

• A natural interest in helping and supporting others.

• Polish and English knowledge is a must (English at C1 minimum).

If you don't meet all the requirements or qualifications but bring some other unique skills and experience that would be valuable in this role, please apply and highlight those attributes for us however you’d like. 

OUR OFFER

• Full-time employment contract (no B2B option). 

• Starting compensation is 7000 zł gross.

• Private medical care (family or individual plan).

• City transportation card (ZTM).

• Access to my-benefit platform.

• PPK (optional).

• Allocated budget for training (customized to specific requirements of the role and organization's objectives).

Please submit your application in English. Thank you!

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. We are proud to be an equal opportunity employer.