Senior Travel & Expense Accountant

Your future company

Interviews with candidates and client will start in December. We will be contacting selected candidates at the end of November.

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For our Scandinavian Client - we are looking for Senior Travel and Expense Accountant in Warsaw.

The purpose of the position is to efficiently manage operational travel-related activities with focus on customer satisfaction. The position requires a finance professional with preferably prior experience of working in GBS or shared services organizations with a strong understanding T&E process and supervisory experience.

Requirements

• Bachelor’s degree in business, finance, IT or similar
• 3-5 years of experience in similar position
• Strong customer service focus and interpersonal skills
• Knowledge of related process areas in finance
• Strong analytical, problem solving, organisational and communicational skills
• Hands-on experience working with ERP system preferred
• MS Office, knowledge and experience of ERP (Preferably D365)
• Fluent in English; other language competencies welcomed, especially Polish
• Strong analytical skills with attention to detail
• International mindset
• Proactive
• Strong team player
• Willingness to learn
• Ability to build and establish a good working relationship with colleagues

Responsibilities

The responsibilities as Senior T&E Accountant include:

• Lead execution of T&E management
• Support with internal and external audits
• Manage employee queries related to T&E
• Mentor accountants

Operational Responsibilities

• Supervise the processing of T&E reports and credit card transactions, maintaining quality standards
• Lead the T&E reminder process for streamlined expense reporting
• Manage credit card file administration and setup, ensuring compliance
• Oversee T&E period-end procedures and reconciliations to maintain financial precision
• Manage and execute operational travel-related tasks, including addressing general queries and resolving escalated issues
• Serve as the primary point of contact for the organization, handling inquiries, issues, and transactions regarding T&E
• Ensure maintenance of accurate and up-to-date documentation and data in company systems
• Review and approve Travel Expense Reports and new Travel and Expense Management processes
• Monitor the flow of Travel Expense Reports and follow up on employee vendor balances
• Perform Travel Expense Reporting and approve Travel and Expense Management role assignments

Other responsibilities

• Provide inputs to AP Manager during identification of process improvement opportunities. Support implementation of process enhancements and technology improvements
• Ensure timely identification and reporting of risks
• Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
• Ensure a ‘partnership approach’ to develop strong relationships with other working groups
• Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind
• Actively assist junior staff in achieving and sustaining performance levels in accordance with established standards

The offer

• A competitive pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
• An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
• On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
• Wide variety of projects and tasks, ambitious goals, and independence in achieving them
• Flexible working conditions – Hybrid work model
• Modern office in a convenient location, in the centre of Warsaw