Office Manager

The Office Manager is responsible for organizing and assisting the office daily activities in order to ensure that our facilities are fully operational with all utilities functioning properly.

• Collaborating with office owners and management for facilities’ needs.
• Resolving office-related issues in all four Endava locations (Wroclaw, Warsaw, Gdansk, Lodz)
• Fostering a professional and friendly working environment;
• Support for starters & leavers (prepare documents, activate office cards, arrange welcome packages, walking tour of the office on their first day);
• Correspondence registration (envelopes / packages) and their shipment
• Raise PR for invoices, receipt of goods / services (by PO number);
• Registering invoices in facilities' records and sending them for payment;
• Keeping in touch with the suppliers for the location (Renewal of supplier contracts, offers requests, orders creation, additional documents necessary for the procurement process);
• Meeting / event rooms protocol at the colleagues request;
• Provide general support to visitors (local transfers, accommodation, dinner etc.)
• Resources monitoring, to ensure compliance with the budget and quality indicators;
• Proper documents archiving.;
• Collaborate with the accounting and legal departments for supporting documents (annexes, estimates, etc.);

Skills Needed:

• Bachelor’s degree;
• 3-4 years of experience in office management;
• Willingness to travel between offices (Warsaw, Lodz, Gdansk, Wroclaw)
• Willingness to work from the Wroclaw office at least 3 days a week
• English – Advanced;
• Knowledge of Excel;
• Attention to details;
• Organizing & prioritizing skills;
• Highly reliable and able to deal with confidential information in secure manner.