Office Coordinator

Job Description

• Provide office support services to ensure efficiency and effectiveness within Evolution office.
• Greet, assist, and/or direct the public to the appropriate host employee.
• Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners.
• Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy.
• Manage and supervise plants & gardening service.
• Ensure that the Reception area are kept tidy and clean always;
• Cooperate with Security.
• Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance.
• Maintain general office tidiness and supervision of cleaners.
• Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
• Pre-approve all office related orders with Office Manager.
• Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required.          
• Monitor office supplies inventory and take care of groceries and water supplies in the office- place order, control deliveries, and go for shopping if needed, prepare expense reports.
• Ensure compliance with all company policies, procedures, and guidelines.
• Assist with Real Estate questions.
• Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing.
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms.

Qualifications

• Secondary education
• Good knowledge of Polish and English 
• High sense of responsibility, punctuality, accuracy, and attention to details.
• The ability to accurately fulfil the direct management orders and work tasks.
• Tact and discretion, for dealing with confidential information.
• Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever-changing environment.
• The ability to work independently and in a team, great communication skills.

Additional Information

• We make games
• Modern office in the city center next to the subway station: Rondo Daszyńskiego, Warszawa
• Environment tailored to allow you to realize your full potential
• Awesome mix between all benefits of a large company and all advantages of creative startup culture
• Tailor-made career program and many opportunities to grow and prove yourself
• Social Benefits - Multisport card, Medicover