Office Coordinator

We are looking for Office Coordinator who will join us in creating the best office environment for employees!

Key responsibilities:

• Manage daily work at Evolution reception

• Greet, assist, and/or direct the public to the appropriate host employee

• Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners

• Manage Access system, taxi service, visitors’ sign-up system, and register visitors in line with the policy

• Cooperate with Security

• Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.

• Ensure compliance with all company policies, procedures, and guidelines

• Assist in the planning and preparation of C-level meetings, ensure availability of office supplies in meeting rooms

• Remotely replace colleagues during their vacations, sick leaves, and other absences 

• Deal with customer complaints or issues

• Suppliers management and supervision

• Assist with daily purchases

• Other direct managers assigned duties

Qualifications:

• Secondary education

• Fluent knowledge of English and Polish

• High sense of responsibility, punctuality, accuracy, flexibility and attention to details

• Ability to accurately fulfil the Office Management orders and work tasks

• Tact and discretion for dealing with confidential information

• Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment

• Ability to work independently and in a team

• Good communication skills