Administrative and Finance Specialist

We are looking for a highly organised, communicative and reliable person to take care of the daily operations of our Warsaw office and ensure smooth financial document flow.

If you feel confident working with documents, enjoy keeping things in order, and like to stay in control of everyday tasks – this role is for you!

 📍Warsaw (WeWork, Prosta 20) | On-site, 5 days a week

Job requirements

🛠️ Responsibilities

• Full administrative support of the office – supplies, bookings, contact with vendors and WeWork management (Prosta 20)

• Front desk duties – welcoming guests, handling mail and deliveries, answering calls and emails

• Ensuring proper document flow – scanning, printing, archiving, and distributing documents in line with procedures

• Entering and organising invoices in financial systems, supporting invoice archiving

• Supporting the Finance team – collecting cost documents and assisting with simple administrative tasks

• Daily use of Google Sheets – entering data, creating simple tables and reports (more advanced skills will be a plus)

• Keeping the office space organised and well-stocked

• Handling errands outside the office (e.g. post office, authorities, document pick-ups)

• Supporting teams in organising meetings and ongoing operational activities

🧠 Requirements

• Excellent organisational skills and ability to set priorities

• Strong communication skills – in Polish (native) and English (B2/C1 level)

• 1–2 years of experience in an administrative or office role

• Ability to work with financial documents (e.g. invoices, archiving)

• Daily experience with Google Sheets (data entry, organising, simple formulas)

• Reliability, accuracy and discretion when handling documents

What do we offer?

✨ A meaningful role in the daily operations of a growing digital agency

🧩 Independence and responsibility in your area

🌍 A supportive, international team and friendly atmosphere

🤝 B2B contract

📍 Work from our modern office at WeWork, Mennica Legacy Tower (Warszawa, Prosta 20) – on-site, 5 days a week

🍀  Private healthcare (Enel-Med) 

⚽  Co-financing of Multisport card

👨‍💻  Apple equipment

Who are we?

Flying Bisons is a leading Digital Consulting & Delivery company based in the heart of Europe, Warsaw. Our mission is to help our clients to Unleash Digital Potential™. We discover, define, design, and develop world-class digital products that drive business results for our clients, shaping digital experiences for millions of people around the world.We stand out due to our end-to-end process that allows us to approach each and every challenge with confidence that we can deliver the best results. Our expertise includes Research, Digital Strategy, Branding, Content (Written, Photos, Videos), Product Design, Web & Mobile Development, Data Analytics & AI.

Join our 120-people team to co-create industry-defining products and heart-racing experiences for the biggest brands (Mercedes AMG, IKEA, KFC, eObuwie, Żabka, Sanofi, Zain) and disruptive startups (like Booksy, Nethone, Telemedi, or DevSkiller)!