Executive Assistant

That’s who we are

Flyps is a high-tech software house that has been on the market for eight years. We specialize in projects requiring high levels of expertise: R&D, AI, computer vision, or high scalability. As a software house, we develop software for self-driving robots, biotech and medtech companies, IoT, and data-driven companies, among others. We create our own internal products (e.g., our social live selling platform) and work with both foreign and Polish clients — including American Fortune 500 companies and unicorns. We created the first cashless and self-service stores in Poland and our team was a pioneer in the field of building automation.

The role

We’re looking for a highly organized and proactive Executive Assistant to support our management board in day-to-day operations, ensure smooth communication between departments, and keep our documentation in perfect order. If you enjoy making sure everything runs like clockwork and thrive in a dynamic environment, this role is for you.

What you’ll do

• Provide daily administrative and organizational support to the management board

• Coordinate schedules, meetings, and follow-ups

• Maintain and organize company documents, ensuring easy access and accuracy

• Facilitate effective communication and information flow between departments

• Prepare and edit correspondence, reports, and presentations as needed

• Support internal initiatives and help keep projects on track

• Handle ad-hoc tasks to ensure smooth operations

Requirements

• 3+ years of experience in administrative, HR, assistant, or coordination roles

• Excellent organizational and time-management skillsStrong communication abilities in both Polish (B2+) and English (B2+)

• Proficiency in MS Office and/or Google Workspace tools

• Ability to manage multiple tasks simultaneously and work independently

• Detail-oriented and proactive, with a hands-on approach to problem-solving

• Familiarity with working in a tech environment is a plus

  
  

What we offer

• 20/26 paid vacation days 🌴

• Remote work with occasional in-tasks in Poznań- we’re looking for candidates based in Poznań who are open to visiting the office when needed

• Private medical care, life insurance, and Multisport 🏃‍♂️‍➡️

• Employee referral bonuses

• Equipment of your choice (MacBook by default)

• A collaborative team and interesting projects