Executive & Office Assistant

Hi, we’re Muzaic — a Polish startup at the intersection of music, AI, and science. We build products that blend art and technology, with respect for creators and real value for users.

We’re a small international team driven by trust, shared goals, and continuous growth. We work fully remotely, but we’re now looking for someone in Warsaw to support us with organizational and administrative tasks.

Who we're looking for:

This role is ideal for someone who loves variety, enjoys keeping things running smoothly, and has a strong internal drive to take ownership and make things happen.

What you’ll be doing:

• Supporting us in day-to-day strategic and operational tasks.

• Keeping us on track: managing calendars, deadlines, and helping the team stay organized.

• Joining meetings, capturing key takeaways, and making sure follow-ups don’t get lost in the shuffle.

• Owning our inbox: triaging emails and routing them to the right people — whether it’s vendor negotiations, partnerships, or creative collaborations (music, design, legal, and more).

• Planning and coordinating meetings (online/offline) and business trips (conferences, trade shows—including logistics, hotels, and transport).

• Keeping documents in order—tracking their flow, archiving, digitalizing, preparing overviews for accounting, and supporting reporting processes.

• Working hands-on with our internal system for billing, royalties, and other data (analytics, settlements, technical details).

• Tackling ad hoc tasks with ease—we’re a fast-paced team and things can change quickly.

What we’re looking for:

• A “can-do” attitude with a solutions-oriented mindset and the drive to go the extra mile.

• Great at organizing, prioritizing, and managing several tasks in a calm and focused way.

• Proactive and self-driven – you spot what needs doing and make it happen without waiting for step-by-step instructions.

• Confident using Google Workspace and project management tools.

• Comfortable communicating in Polish and English (both written and spoken).

• Previous experience in a startup environment where things move fast and change even faster.

You’re our kind of person if you:

• Pick up new things quickly and aren’t afraid of tackling unfamiliar topics.

• Have experience working in the IT industry.

• Have a background in music education, experience in the music industry, or a genuine passion for music.

• Know ClickUp like the back of your hand.

✨ What’s in it for you?

• 🚀 Full-time role (B2B) with a salary of 8–12k PLN net, starting August/September 2025.

• 💻 95% remote work (the other 5% is for handling documents—so we’re looking for someone based in Warsaw).

• 💰 Shared, team-wide bonuses when we hit key MRR goals within agreed timeframes.

• 🌍A culture of creativity and innovation where diverse minds collaborate on global projects.

• 🤝 A small, international team that values your fresh thinking, initiative and getting things done.

• ☕ A supportive, informal atmosphere with a partnership mindset and flexible working hours (no corporate nonsense here).

Sounds interesting? Get in touch!