Executive Support and Office Manager

Executive Support and Office Manager

Golem Factory and its Mission

Across the planet, there is a vast untapped amount of computing power. By creating a global marketplace to connect all of this spare capacity, Golem will change the internet as we know it.

Decentralization is starting to play an important role in the global economy, starting with how we exchange resources. Golem has been in the Ethereum space since its early days and is a recognized decentralized computations leader.

Does building this ambitious game-changer project sound like a challenge you’d like to take on? If the answer is yes, we want to talk to you about joining the Golem team.

In-office location: Warsaw, Poland

Remote location(s): CET timezone

What you’ll do with us:

• Provide executive support to the board and track the progress of various initiatives.
• Coordination of the meeting calendar and schedule management for the executive board.
• Prepare and distribute meeting materials, summarize outcomes, and coordinate meeting logistics.
• Manage office operations and equipment, maintain vendor relationships, and oversee office supply ordering.
• Maintain clear communication with stakeholders, including office tenants and facilitate negotiations.
• Coordinate correspondence workflow and shipment.
• Arrange business travel for management and staff.
• Assist with planning and executing company events.
• Oversee insurance coverage for the office, equipment, and company liability.
• Support HR team in recruitment, onboarding and offboarding processes.
• Manage document archiving and other tasks as needed to keep operations running smoothly.
• Stay up to date with the industry developments to improve workflows.

You’re a great fit if:

• You have min. 3 years of proven experience in a similar position.
• You have a Master's degree in Administration, Human Resources Management, or a related field, or have equivalent work experience.
• You are available to work partially (a few times a week) on-site from the Warsaw office.
• You can communicate fluently in English (we are an English-speaking company).
• You are proficient in using Google Workspace
• You have the ability to prioritize tasks, meet deadlines, and follow through on commitments.
• You have experience working in tech-forward environments.
• You have excellent verbal and written communication skills.
• You have an energetic personality capable of pushing initiatives forward and closing tasks effectively.
• You have a demonstrated resilience in managing dynamic workloads.
• You are well-organized, pay attention to detail, and have strong multitasking abilities.
• You are an open-minded and proactive person with a can-do approach.
• You have a strong interest in new technologies

Benefits @ Golem:

• Flexible contract types
• Training budget
• Private medical care
• Sports card
• Remote-first culture with a hub in Warsaw
• Free meals and a professional foosball table in the office
• Company retreats and events.