Corporate Governance Specialist

Corporate Governance Specialist

Herbalife GBSC Kraków

About the role:

As a Corporate Governance Specialist, you will assist with managing the company’s subsidiary operations, overseeing all corporate governance matters for over 130 legal entities across 95 countries. Your responsibilities will include managing entity management software (Diligent Entities), handling time-sensitive documents for international use, preparing corporate resolutions and other subsidiary documents, and supporting the opening of new markets and entities. You will work closely with the corporate governance, contracts, and securities legal team, preparing and revising legal documents, maintaining legal files, conducting legal research, and providing administrative support such as processing expenses and invoices.

In this role, you will:

• Manage the Entity Management System on Diligent Entities, including customizing data fields and the data library
• Create and manage user accounts, ensuring security settings and permission-trimmed libraries
• Upload historical documents along with relevant data points
• Prepare, review, and revise legal documents under the supervision of the legal team, including entity formations, corporate name registrations, fictitious name filings, amendments, qualifications, withdrawals, mergers, dissolutions, and other transactions
• Review, analyze, and organize factual information and documents
• Ensure corporate subsidiary maintenance in compliance with appropriate jurisdictions
• Review and summarize key points of legal and business documents
• Perform legal and business research, including statutory research, market background, financial statements, government activities, and rulings
• Form corporate entities and maintain them in good standing
• Maintain director and officer election information for subsidiaries, registrations, registered agents, and good standing certifications
• Assist with creating or obtaining requested Corporate Action Request documentation (Powers of Attorney, Resolutions, Secretary’s Certificates, organizational charts, agendas, notices, minutes, etc.) and obtaining related signed authorizations for business transactions
• Coordinate and collaborate with regional offices and other departments
• Track time-sensitive documents legalized by the U.S. government and/or foreign consulates for use in foreign countries
• Serve as the custodian of active and historical subsidiary records, minute books, and website databases
• Perform other legal and administrative tasks at the request of the legal team’s attorney.

Our requirements:

• Min. 2-3 years of professional experience, preferably in a role supporting the corporate governance function, ideally at a global public company
• Strong understanding of entity management, corporate governance, and corporate records requirements
• Familiarity with time-sensitive U.S. and foreign documents that require legalizing
• Technical experience with corporate governance entity management systems and software (such as Diligent Entities or GEMS), including uploading, maintaining, and updating information and documents related to business filings and regulatory compliance
• Experience with entity and subsidiary management software, including uploading, maintaining, and updating information and documents related to business filings and regulatory compliance
• Ability to adapt priorities to meet deadlines
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Visio
• Excellent written and oral communication skills
• Proficient in English, minimum C1 level
• Positive professional demeanor
• Ability to work with diverse personalities at all levels, with sensitivity to cultural diversity
• University degree, preferably in the humanities.

We offer:

• Luxmed VIP package sponsored by the company
• Mybenefit System (Kafeteria or Multisport Card)
• Life and Health Insurance
• Extra hours off - wellness hours 15h per year
• Hybrid work - 3 days in the office / 2 days from home
• Annual bonus + Easter, Christmas & Vacation bonuses
• Personal development opportunities and access to online training environments like free access to the LinkedIn Learning platform
• Unlimited access to company products in the kitchen
• Free parking slots - first come first served via company application
• Family and entertainment events like Santa Claus and Children's Day
• Possibility to shape our company through CI activities & programs.

Who we are:

Herbalife is a global nutrition company that has helped people pursue a healthy, active life since 1980. Our nutrition, weight-management and personal care products are available exclusively to and through dedicated independent Members in more than 90 countries.

Our company offers a culture focused on people, their needs, relationships and career to help expand talents and a chance to change lives: https://iamherbalifenutrition.com/.

For 40 years, we've known that good nutrition leads to a better life. If you're ready to help us on our mission for nutrition, we want to hear from you today.