Front-office Assistant (W/M/X)

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs is an international engineering company providing services in the field of technical consulting, design, and investment project management. Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. As Receptionist, you will be responsible for managing the tasks listed below and any other duties relating to the facilities operation in our Warsaw's office. 

Major tasks: 

• Reception health and safety management: complying to the office baseline
• Visitor management, including the maintenance of visitor and staff attendance records and the issue of Visitor badges
• Reception housekeeping management
• Preparation and management of Access Control system including the preparation and issue of access control cards to staff
• Emergency evacuation support
• Switchboard management
• Incoming and outgoing mail and courier services
• Procurement of Office stationery and supplies
• Internal mail box management
• Guest car parking management
• FM Support to wider REO team
• Support Technical team with first floor meeting space bookings

Here's what you'll need:

• Fluent English
• Very good Polish (min. B2 level)
• Honest, punctual, hard-working, willing to learn new things, open-minded
• Experience in a similar position is a must
• Availability to work 40 hours per week
• Customer service orientated
• Strong communication skills, written and verbal
• Familiarity with MS – Excel, Word, Outlook, PowerPoint

We offer:

• International working environment and unique company culture
• Stationary working model
• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)
• Membership in Jacobs employee networks (Women’s Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)

We know that if we are inclusive, we’re more connected, and if we are diverse,we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs. As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team recruitmentpoland@jacobs.com